East Central Solid Waste Commission
Commission’s Office – Mora, MN
November 10, 2014
The regular meeting of the East Central Solid Waste Commission was held on Monday, November 10, 2014 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Kim Smith, Mille Lacs County Commissioner Phil Peterson and Pine County Commissioner Steve Hallan.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
Chairman Greene requested that the December meeting date be Monday the 15th instead of Monday the 8th.
Director Troupe added weather and Patnode agreement to the Executive Director report.
Commissioner Peterson moved to approve the Agenda, second by Commissioner Smith, all in favor, motion carried (4-0).
MEETING MINUTES FOR BOARD MEETINGS OCTOBER 13, 2014
Commissioner Hallan moved to approve the Meeting Minutes October 13, 2014, second by Commissioner Smith, all in favor, motion carried (4-0).
Commissioner Smith moved to approve the Claims List, Paid Claims, the Additional Claims List and the Hauler Rebate, second by Commissioner Peterson, all in favor of paying the Claims List ($151,697.64), Paid Claims List ($217,857.09), the Additional Claims List ($19,417.65) and the Hauler Rebate ($205,837.10), all in favor, motion carried (4-0).
None at this time.
SEPTEMBER 2014 FINANCIAL STATEMENT
Director Troupe reported for the month ended September 30, 2014 ECSWC realized a net income on an accrual basis of $107,214.41. On a cash flow basis for September there is an increase in cash of $310,150.27. Un-obligated cash less upcoming cash outlays at the end of the month was $1,508,696.86. Year-to-Date accrual net income has been $738,625 and cash has increased $1,010,068.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $3,714,551.66.
Funds are invested as follows:
The money market checking account at Kanabec Bank earns .35%, $902,277 – 37 month CD at 1.10% and remaining 3 CDs at .61%. There is an increase in tonnage 2,505.98 tons from 2013 or 3.3%.
Commissioner Peterson moved to approve the September 2014 Financial Statement, second by Commissioner Hallan, all in favor, motion carried (4-0).
CAT D-6 REPAIRS
Director Troupe reported that cost of repairing the D-6 would be $42,450.00.
Commissioner Smith moved to approve the repairs for the D-6 in the amount of $42,450.00, second by Commissioner Hallan, all in favor, motion carried (4-0).
Director Troupe reported that the 2015 budget is based on 80,000 tons since we still have some haulers that have not turned in their Hauler Agreements.
The only capital expenditure is for the landfill expansion. Director Troupe is also looking into a scale for Cambridge and new scale software.
The budget document is showing an income of $5,006,700 on an accrual basis and expenses of $4,978,781.
EXECUTIVE DIRECTOR REPORT
Internal Revenue Service
Director Troupe reported that the IRS sent a letter stating that we needed to file 2009’s Estate and Trust Return. She called the IRS and apparently someone has been filing returns on our behalf but did not file in 2009. The response from the IRS was that they need Director Troupe to fill out a Business Identity Theft Affidavit.
Director Troupe reported that the Office of the State Auditor has issued the 2013 audit report. Board members should have all received a copy and there is also one available at the office.
Regional Solid Waste Management Plan
Director Troupe reported that Mille Lacs County still needs to provide information
Director Troupe inquired about bad weather days. ECSWC will stay open and will be open longer on Saturday’s if needed.
Director Troupe would like to have Patnode start repairing the tarps. She will put into the new maintenance agreement.
Mr. Bruce Rehwaldt of Foth Companies reported that the permit is going well. The pre-bid will be done in January. Bids should be in by Monday, February 2, 2015 and will be awarded Monday, February 9, 2015.
DECEMBER MEETING DATE
The December Meeting is scheduled for Monday, December 15, 2014 at 9:00 a.m. at the Commission Office.
Chairman Greene asked for a motion to adjourn. Commissioner Hallan moved to adjourn the meeting at 10:00 a.m., second by Commissioner Smith, all in favor, motion carried (4-0).