East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
December 15, 2014
The regular meeting of the East Central Solid Waste Commission was held on Monday, December 15, 2014 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Kim Smith, Mille Lacs County Commissioner Phil Peterson, Pine County Commissioner Steve Hallan and Isanti County Commissioner George Larson.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Joel Patnode of Patnode Trucking and Phil Watkins of Nuss.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
AGENDA APPROVAL
Director Troupe added Commissioner Larson’s retirement and to the claims added Foth invoices.
Commissioner Smith moved to approve the Agenda, second by Commissioner Hallan, all in favor, motion carried (5-0).
COMMISSIONER LARSON’S RETIREMENT
Director Troupe presented Commissioner Larson with a countertop compost bin with his name on it and spoke about his time on the Board.
MEETING MINUTES FOR BOARD MEETINGS NOVEMBER 10, 2014
Commissioner Peterson moved to approve the Meeting Minutes November 10, 2014, second by Commissioner Hallan, all in favor, motion carried (5-0).
CLAIMS
Director Troupe added Chamberlain Oil in the amount of $4,572.65, TRS Industries for $917.87 and Foth for $26,836.
Commissioner Smith moved to approve the Claims List, Paid Claims, and the Additional Claims List, second by Commissioner Hallan, all in favor of paying the Claims List ($181,345.97), Paid Claims List ($139,769.45), the Additional Claims List ($30,360.39), Chamberlain Oil $4572.65, TRS Industries $917.87 and Foth $26,836, all in favor, motion carried (5-0).
PATNODE TRUCKING INC. MAINTENANCE AGREEMENT
Director Troupe reported that the Agreement with Patnode Trucking to do maintenance on the trailers is reviewed annually. Joel Patnode has asked for an increase in the Agreement from $40,000 to $48,000.
Director Troupe also reported that MCIT would like something in the Agreement regarding the Patnode trucks being plugged in and parked in the building. She will contact the County Attorney for this.
Mr. Joel Patnode addressed the Board regarding maintenance, plugging in trucks and insurance.
Commissioner Hallan moved to approve $46,500 and pro-rate it until the renewal of the Annual Contract is due in 2015, second by Commissioner Peterson, all in favor, motion carried (5-0).
PUBLIC COMMENT
None at this time.
OCTOBER 2014 FNANCIAL STATEMENT
Director Troupe reported for the month ended October 31, 2014 ECSWC realized a net loss on an accrual basis of $22,912.50. On a cash flow basis for October there is an increase in cash of $138,240.22. Un-obligated cash less upcoming cash outlays at the end of the month was $1,566,838.98. Year-to-Date accrual net income has been $715,712.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $3,794,649.76.
Funds are invested as follows:
The money market checking account at Kanabec Bank earns .35%, $902,277 – 37 month CD at 1.10% and remaining 3 CDs at .61%. There is an increase in tonnage 2,068 tons over 2013 or 2.5%.
Commissioner Larson moved to approve the October 2014 Financial Statement, second by Commissioner Smith, all in favor, motion carried (5-0).
2015 BUDGET
Director Troupe reported that the 2015 budget is based on 80,000 tons since we still have some haulers that have not turned in their Hauler Agreements.
There is $240,000 being deposited for financial assurance. Mr. Bruce Rehwaldt of Foth Companies addressed the Board on financial assurance.
There is $13,000 set aside for upgrading scale software and new computers.
There is $3 million set aside for landfill expansion.
Commissioner Hallan moved to approve the 2015 Budget, second by Commissioner Smith, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Bomag Repairs
Director Troupe introduced Mr. Phil Watkins from Nuss Companies. He informed the Board about the Interstate Warranty on the Bomag engine.
Phil will draft a letter and present it to Janelle for her to submit.
Landfill Expansion
Director Troupe reported that in the last phase of 6A, a leachate pipe was placed at an elevation different than what was in the plans. Mr. Bruce Rehwaldt of Foth Companies addressed the Board and explained that he is working with the PCA on the Permit and the construction project to reconfigure the base grade.
Holidays
Director Troupe reported that ECSWC will be closed at all sites on Christmas and New Year’s day. The Cambridge and Hinckley Transfer Stations are open until 1pm on Saturdays following a holiday.
Hinckley is closed the 2nd and 4th Saturdays in January and February. Mora is closed Saturday, January 17th and 1st and 3rd Saturdays in February. This has been the practice since 2005.
PUBLIC COMMENT
None at this time.
JANUARY MEETING DATE
The January Meeting is scheduled for Monday, January 12, 2015 at 9:00 a.m. at the Commission Office.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Hallan moved to adjourn the meeting at 10:50 a.m., second by Commissioner Peterson, all in favor, motion carried (4-0), Commissioner Smith had to leave the meeting before adjournment.
Respectfully submitted,
Barbara Wilder, Recording Secretary