East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
May 11, 2015
The regular meeting of the East Central Solid Waste Commission was held on May 11, 2015 at the Commission Office, Mora, MN. Commissioner Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Steve Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt and Craig Cooper of Foth Companies.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
AGENDA APPROVAL
Commissioner Hallan moved to approve the amended Agenda, second by Commissioner McNally, all in favor, motion carried (5-0).
Director Troupe added: 6.2 Non-profit Thrift Shops and Solid Waste Plan to the Executive Director Report.
Commissioner McNally added: Walking floor trailers and maintenance building.
MEETING MINUTES FOR BOARD MEETING APRIL 13, 2015
Commissioner Peterson moved to approve the Meeting Minutes April 13, 2015, second by Commissioner Hallan, all in favor, motion carried (5-0).
CLAIMS
Commissioner McNally requested clarification about Bremer Trust, Evergreen, Royal Tire and Patnode Trucking.
Commissioner McNally moved to approve the Claims List, Paid Claims List, the Additional Claims List and Hauler Rebate, second by Commissioner Peterson, all in favor of paying the Claims List ($193,637.04), Paid Claims List ($82,547.27), the Additional Claims List ($13,253.50), and the Hauler Rebate ($150,205.14), all in favor, motion carried (5-0).
BOMAG REPAIRS INVOICE
Director Troupe reported that she sent all information to Ziegler and they are currently reviewing it.
Commissioner McNally inquired about the hazard light in the Bomag and if it was working correctly at the time of the engine failure. Also, he asked who the attorney is for ECSWC. Director Troupe responded that there was not a specific attorney, that there were different attorneys for different issues.
She will find out about the engine and bring back to the next Board meeting.
NON-PROFIT THRIFT SHOPS
Director Troupe requested Commissioner Oslund to have The Shalom Thrift Shop to contact her to set up an account.
PUBLIC COMMENT
Mr. Bruce Rehwaldt introduced Mr. Craig Cooper of Foth Companies. Mr. Cooper will be doing the CQA on the landfill construction.
MARCH 2015 FINANCIAL STATEMENT
Director Troupe reported for the month ended March 31, 2015 ECSWC realized a net loss on an accrual basis of $67,681.72. On a cash flow basis for March there is an increase in cash of $170,283.33. Un-obligated cash less upcoming cash outlays at the end of the month was $1,697,877.81.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $3,992,039.38.
There is an increase in tonnage of 1,514 tons from 2014 or 6.1%.
Commissioner Peterson inquired if there should be more funds set aside for the new equipment. Director Troupe responded with that should be looked into.
Commissioner Hallan moved to approve the March 2015 Financial Statement, second by Commissioner Oslund, all in favor, motion carried (5-0).
Commissioner McNally asked how asbestos is handled. Director Troupe responded that it is brought in on Tuesdays in 6 mil bags or a lined dumpster, charged $75.00 a ton, is buried right away and mapped.
CONSUMER PRICE INDEX (CPI)
Director Troupe reported that the hauler contracts provide an opportunity to increase or decrease rates on July 1 of every year according to the prior year’s CPI. This year the percent change is 1.4. The new rate will be $57.57; this is an increase of .79. The haulers will be notified by letter prior to the increase.
PATNODE HAULING AND MAINTENANCE AGREEMENT
Director Troupe reported that she and Commissioner McNally met with Mr. Joel Patnode and the Maintenance and the Hauling Agreement will be combined. The renewal date will be May 1 of every year.
Commissioner McNally suggested getting a hoist for the trailer tarps.
Director Troupe will get quotes to repair the Maintenance Building roof.
Commissioner Hallan moved to approve the Patnode Agreement, second by Commissioner Oslund, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Heavy Equipment Operator
Director Troupe reported that there would be no changes in the Heavy Equipment Operator employees at this time.
Public Meeting
Director Troupe reported that she has received a request for a Public Meeting for the landfill expansion project. She will contact Mr. Dan Vleck at the MPCA.
Demolition Landfill
Director Troupe reported that the demolition landfill had to be closed due to construction.
Solid Waste Plan
Director Troupe reported that she has not received a response to the Solid Waste Plan. She will contract Mr. Hank Fischer.
PUBLIC COMMENT
None at this time.
JUNE MEETING DATE
The June Meeting is scheduled for Monday, June 8, 2015 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Hallan moved to adjourn the meeting at 10:50 a.m., second by Commissioner McNally, all in favor, motion carried (5-0).
Respectfully submitted, Barbara Wilder,Recording Secretary