East Central Solid Waste Commission
Commission’s Office – Mora, MN
December 14, 2015
The regular meeting of the East Central Solid Waste Commission was held on December 14, 2015 at the Commission Office, Mora, MN. Commissioner Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Steve Hallan, Mille Lacs County Commissioner Phil Peterson and Isanti County Commissioner Dave Oslund.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth, Gene Kramer of Arthur Township and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
Director Troupe added: Additions to the Claims List and under 8.2 add Isanti County Payroll.
Commissioner Hallan moved to approve the Agenda with the additions, second by Commissioner Oslin, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING NOVEMBER 9, 2015
Commissioner McNally requested that the minutes should read “Unapproved Minutes” instead of Minutes.
Commissioner Peterson moved to approve the Meeting Minutes November 9, 2015, second by Commissioner McNally, all in favor, motion carried (5-0).
Director Troupe added permission to pay: Randy Shroeder for the 100 bales of hay, $2000.00, overpayment to Wood Brothers of $74.00 and Gerrald Nohner for trailer work of $1000.00.
Commissioner McNally moved to approve the Claims List, Paid Claims List, the Additional Claims List, and the additions, second by Commissioner Oslund, all in favor of paying the Claims List ($317,317.48), Paid Claims List ($95,491.89), the Additional Claims List ($14,332.59), Randy Shroeder $2000.00, Wood Brothers $74.00 and Gerrald Nohner $1000.00, all in favor, motion carried (5-0).
Commissioner McNally requested clarification on the Host Fees and Director Troupes expenses.
Mr. Gene Kramer asked what the plan is for the piles of dirt. Director Troupe responded that Knife River Corporation was going to accept it for a fee but changed their mind.
OCTOBER FINANCIAL STATEMENT
Director Troupe reported for the month ended October 31, 2015 ECSWC realized a net income on an accrual basis of $105,340.28. On a cash flow basis for October there is a decrease in cash of $4,240.53; year to date cash has decreased $627,797.66. Un-obligated cash less upcoming cash outlays at the end of the month was $2,742,043.37.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $2,026,514.38.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earns .35%, the CDs earn .55% and .61%.
There is an increase in tonnage of 2,280.57 tons from 2014 or 2.7%.
Commissioner Peterson moved to approve the October 2015 Financial Statement, second by Commissioner Hallan, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Solid Waste Management Plan
Director Troupe reported that on December 3, 2015, County Environmental Services staff; ECSWC staff, Commissioner Peterson, and Commissioner McNally met with MPCA staff: Henry Fisher and Heidi Kroening. Mille Lacs County has volunteered to print out the Plan for submittal to Henry Fisher at the MPCA. Two full hard copies and one full digital copy will be sent to Henry Fisher. Once Henry Fisher approves it then the individual County Boards will also approve the Plan. The Plan will then go on public notice for 30 days. Every County will need to put the digital version on their website. The MPCA will hopefully at that point issue Certificate of Need (CON) to the landfill.
Bad Debt Right Off
Director Troupe requested approval that bad checks prior to 2014 be written off. Collections will still be on going.
Commissioner McNally moved to write off the bad checks prior to 2014, second by Commissioner Oslund, all in favor, motion carried (5-0).
Isanti County Payroll
Director Troupe reported that Isanti County Payroll will be charging ECSWC $3,000.00 per year to do payroll starting 2016.
None at this time.
JANUARY MEETING DATE
The January Meeting is scheduled for Monday, January 11, 2016 at 9:00 a.m. at the Commission offices.
Chairman Greene asked for a motion to adjourn. Commissioner Oslund moved to adjourn the meeting at 9:48 a.m., second by Commissioner Peterson, all in favor, motion carried (5-0).