May 9, 2022 Minutes

East Central Solid Waste Commission

Commission’s Office, Mora MN

UNAPPROVED MINUTES

May 9, 2022

 

The regular meeting of the East Central Solid Waste Commission was held on May 9, 2022 at East Central Solid Waste Commission Main Office, Mora, MN.  Chairman Greene called the meeting to order at 9:00am.

 

Members present at the meeting included: Chisago County Commissioner Richard Greene, Isanti County Commissioner Dave Oslund, Kanabec County Commissioner Dennis McNally, Mille Lacs County Commissioner Phil Peterson, and Pine County Commissioner Steve Hallan.

 

Advisory Member Present – Executive Director Janelle Troupe.

 

Others also present at the meeting included: Bruce Rehwaldt from Foth, Gene Kramer from Arthur Township, Lisa Thibodeau from Chisago County, Tracy Emerson from ECSWC.

 

PLEDGE OF ALLEGIANCE

 

All present said the Pledge of Allegiance

 

AGENDA APPROVAL

 

Additions to Agenda – Director Troupe had three additional claims that needed to be approved, MN Valley Testing Lab for $952.40, Royal Tire for $1,497.44 and the Visa bill we don’t have yet, but is due at the end of the month.

 

Commissioner McNally moved to approved the Agenda and the additions, second by Commissioner Hallan. All in favor, motion carried (5-0)

 

MEETING MINUTES FOR BOARD MEETING April 11, 2022

 

Commissioner Oslund moved to approve the Meeting Minutes April 11, 2022 second by Commissioner Peterson all in favor, motion carried (5-0)

 

Commissioner McNally requested a change to the wording in the April 11, 2022 minutes regarding the comment from Commissioner Hallan asking about where we compare to other landfills in the state for tipping fees.

 

Commissioner Oslund moved to approve the revision to the Meeting Minutes March 14, 2022 second by Commissioner Peterson, all in favor, motion carried (5-0)

 

 

CLAIMS

 

Commissioner Oslund moved to approve the Claims List, Paid Claims List, the Additional Claims List, second by Commissioner Peterson all in favor of paying the Claims List 42 items ($136,444.39), the additional claims 3 items ($212.67), the Paid Claims List 10 items ($15,747.95), Payroll 13 items ($116,886.68), Hauler Q1 Rebate (106,495.20), all in favor, motion carried (5-0)

 

OLD BUSINESS

 

Assistant Director Hiring

 

The Board selected a candidate for this position.  The candidate provided the Executive Director with his compensation requirements which are $125,000/year salary, $5,000 in moving expenses, and 2 weeks of vacation available after 6 months.  The board will need to approve the compensation and benefits.

 

Commissioner McNally opposed to the moving expenses, and 2 weeks vacation.

Director Troupe suggested an amendment stating if the candidate leaves before 6 months, he must pay the moving expenses back.

 

Commissioner Hallan moved to approve the compensation, benefits, and amendment for the candidate, second by Commissioner Peterson, all in favor, motion carried (5-0)

 

Public Landfill/Transfer Station Pricing

 

The request was made for pricing at other public landfills and transfer stations.  Most public landfills are only collecting from one county and may be imposing a Solid Waste Management Fee to assist with the garbage cost and SCORE funds to assist with recycling costs.

 

The closest public landfill to us would be Morrison with a self-hauler cost of $87 per ton and a licensed hauler cost of $65 per ton.  Crow Wing is at $57.37 per commercial ton, looks like they charge private haulers $10 per cubic yard.  ECSWC provides a $14 rebate to contract haulers so they are paying less here.  Hauler Contracts end December 31, 2023, we gave that additional rebate of $10 when our bonds were paid off, maybe no reason for the haulers to be paid that much.  Crow Wing does have the $25 per parcel SWM Service Charge.

 

Private landfills are significantly higher in costs and have a minimum of $75 plus per load for any private garbage disposal if they accept it at all.

 

This is provided for information only and future planning.

 

 

 

MARCH 2022 FINANCIAL STATEMENT

 

Director Troupe reported for the month ended March 31, 2022 ECSWC realized a net loss on an accrual basis of $175,547. On a cash flow basis, for the month of March, there is a decrease in cash of $6,845. Un-obligated cash less upcoming cash outlays at the end of the month was $4,037,518.

 

Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $6,006,828.  MSW tonnage is down year-to-date 2,905 ton or 8.5% from 2021.

 

Commissioner Hallan moved to approve the March 2022 Financial Statement, second by Commissioner Oslund all in favor, motion carried (5-0)

 

Asphalt Repairs in Cambridge and Mora

 

We have quotes from 3 companies and have reached out to a total of 6 companies.  The quotes are all very close in price.

 

The total of the bids for asphalt for both facilities will be a minimum of $86,000.  We have a budget line item of $70,000.

 

Premier will be doing Mora – 8,500 sq ft for $44,975

Prefer will be doing Cambridge – 8,410 sq ft for $42,000

 

Commissioner Hallan moved to approve the Asphalt repairs in Cambridge and Mora, second by Commissioner Peterson, all in favor, motion carried (5-0)

 

JUNE MEETING DATE

 

The June Meeting is scheduled for Monday June 13, 2022 at 9:00 am at the ECSWC Main Office.

 

ADJOURNMENT

 

Chairman Greene asked for a motion to adjourn.  Commissioner Oslund moved to adjourn the meeting at 10:00 AM, second by Commissioner McNally, all in favor, motion carried (5-0)

 

 

 

Respectfully submitted,

 

 

 

Tracy Emerson

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