June 13, 2022 Minutes

East Central Solid Waste Commission

Commission’s Office, Mora MN

UNAPPROVED MINUTES

June 13, 2022

 

The regular meeting of the East Central Solid Waste Commission was held on June 13, 2022 at East Central Solid Waste Commission Main Office, Mora, MN.  Chairman Greene called the meeting to order at 9:00am.

 

Members present at the meeting included: Chisago County Commissioner Richard Greene, Isanti County Commissioner Dave Oslund, Kanabec County Commissioner Dennis McNally, Mille Lacs County Commissioner Phil Peterson, and Pine County Commissioner Steve Hallan.

 

Advisory Member Present – Executive Director Janelle Troupe.

 

Others also present at the meeting included: Cami Van Abel from Foth, Gene Kramer from Arthur Township, Tracy Emerson from ECSWC, Jon LaFleur from ECSWC

 

PLEDGE OF ALLEGIANCE

 

All present said the Pledge of Allegiance

 

AGENDA APPROVAL

 

Additions to Agenda – Director Troupe had an additional claim that needed to be approved, Absolute Portable Restrooms $330.00, also need to make decision on CD’s due today, and transportation around the landfill.

 

Commissioner Oslund moved to approved the Agenda and the additions, second by Commissioner Peterson. All in favor, motion carried (5-0)

 

MEETING MINUTES FOR BOARD MEETING May 9, 2022

 

Commissioner Oslund moved to approve the Meeting Minutes May 9, 2022 second by Commissioner Hallan all in favor, motion carried (5-0)

 

CLAIMS

 

Commissioner McNally moved to approve the Claims List, Paid Claims List, the Additional Claims List, second by Commissioner Oslund all in favor of paying the Claims List 46 items ($1,326495.97), the additional claims 12 items ($27,756.04), the Paid Claims List 17 items ($25,237.90), Payroll 13 items ($115,321.95), all in favor, motion carried (5-0)

 

Commissioner McNally asked what type of animal traps were being bought. Director Troupe stated they were live traps.

 

 

APRIL 2022 FINANCIAL STATEMENT

 

Director Troupe reported for the month ended April 30, 2022 ECSWC realized a net income on an accrual basis of $135,736. On a cash flow basis, for the month of April, there is an increase in cash of $182,235. Un-obligated cash less upcoming cash outlays at the end of the month was $4,184,979.

 

Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $6,041,601.  MSW tonnage is at average numbers for the time of year.

 

CDs are due today, suggestion is that we put the money back into checking and shop around for best rates.

 

Commissioner Hallan moved to approve the April 2022 Financial Statement, second by Commissioner Peterson all in favor, motion carried (5-0)

EXECUTIVE DIRECTOR’S REPORT

Hinckley Building

We have a very long list of repairs required for the Hinckley building.  A combination of demolition loads and inexperienced staff will be very costly.  The doors are all damaged.  The walls, openers, lights are all damaged.  I have Jon’s Garage Door working on doors and I am trying to find a contractor to fix walls and everything else.

The transfer station was not designed nor are we staffed to handle demolition debris – one load after another which is what we have been getting.  We get very little actual garbage at Hinckley so we can’t even provide a buffer layer in our trailers.  Our operator has to use the sawsall to cut the boards to get the demo into the trailers.  Roll -Off Haulers will not haul to Mora because of fuel prices. Non-Contract haulers pay $100 per ton to deliver to our transfer stations.  Original hauler contract of 1996 clearly states demolition debris is not included for rebate.  The current contract is not clear but says solid waste and mixed solid waste are accepted.

Director Troupe suggested limiting the number of loads that came to the transfer station in a day.  Garbage haulers have to pick up the garbage from residents before coming back to the station. Roll-Offs just go back and grab another full box so they can bring in many boxes in a short period of time.

Commissioner Hallan is going to speak to Pine County Attorney about our current contract and see what can be done if anything.

Jon LaFleur stated how demo is ruining our walking trailer floor and the trailers themselves. The demo is also ruining the loader, boards are going through and putting holes in the radiator and causing other expensive damage.

Solution for new contract:  Demolition/Construction debris is not MSW so it is not eligible for rebate. Haulers should not be paid a rebate nor should the material count against ECSWC’s CON (Certificate of Need).

Equipment Repairs

The JD Dozer went down – repairs are going to be around $40,000.  The Hinckley loader is damaged – repairs will be around $3,000.

 

Landfill ground transportation

 

Need something for workers to get around landfill.  Old 4wheel drive pickup or 4 wheelers something like that to get people around the grounds of the landfill.

 

Commissioner Hallan motion to approve the purchase of landfill transportation up to $5,500, second by Commission Oslund, all in favor, motion carried (5-0)

PUBLIC COMMENT

Gene Kramer stated how the property looks great!

 

JULY MEETING DATE

 

The July Meeting is scheduled for Monday July 11, 2022 at 9:00 am at the ECSWC Main Office.

 

ADJOURNMENT

 

Chairman Greene asked for a motion to adjourn.  Commissioner Oslund moved to adjourn the meeting at 10:00 AM, second by Commissioner Peterson, all in favor, motion carried (5-0)

 

Respectfully submitted,

 

 

Tracy Emerson

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