East Central Solid Waste Commission
Commission’s Office – Mora, MN
UNAPPROVED MINUTES
May 13, 2019
The regular meeting of the East Central Solid Waste Commission was held on May 13, 2019 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Steve Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.
Advisory Member Present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Lisa Thibodeau of Chisago County, Stephanie Reynolds of Mille Lacs County, Gene Kramer of Arthur Township and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
AGENDA APPROVAL
Executive Director Troupe added: FEMA, Garbage Pickup, Pollution Insurance, Equipment, Cambridge Shed.
Commissioner Hallan moved to approve the Agenda, second by Commissioner McNally, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING APRIL 8, 2019
Commissioner Hallan moved to approve the Meeting Minutes April 8, 2019 second by Commissioner Oslund, all in favor, motion carried (5-0).
CLAIMS
Commissioner Peterson moved to approve the Claims List, Paid Claims List, and the Additional Claims List, second by Commissioner Oslund, all in favor of paying the Claims List ($185,283.66), the Paid Claims List ($76,041.33), and the Additional Claims List ($99,931.10), all in favor, motion carried (5-0).
Director Troupe reported that on the Claims list for Bald Eagle Concrete that was the blanket for the pad and the Carpet Rescue was the final payment for the office carpet.
FLARE AND BLOWERS
Bruce Rehwaldt informed the Board that the flare and blowers were to be delivered on May 21, 2019.
PUBLIC COMMENT
No public comment at this time.
MARCH 2019 FINANCIAL STATEMENT
Director Troupe reported for the month ended March 31, 2019 ECSWC realized a net income on an accrual basis of $46,415.12. On a cash flow basis for the month of March there is an increase in cash of $38,622.45. Un-obligated cash less upcoming cash outlays at the end of the month was $3,676,811.79.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $2,463,091. Tonnage for March is up 3,957.87 tons year-to-date over 2018.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earn .55%, the CDs earn 2.0%.
Commissioner Hallan moved to approve the March 2019 Financial Statement, second by Commissioner Peterson, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Transfer Station Permits
Permits are due on June 11, 2019. This is an Extended Permit Notification without a lot of major changes.
Kanabec County Clean Up Day
Saturday May 18 is Kanabec Clean Up and also Household Hazardous Waste Day. The hours are 8 AM to 1 PM.
2018 Audit
The Office of State Auditor has starting working on the 2018 audit.
FEMA
We have had four different people in charge of our disaster claim. Receipts and information have been submitted multiple times.
Garbage
Director Troupe asked for community service ideas for picking up the landfill plastic bags and other garbage.
Pollution Insurance
MCIT does not provide pollution insurance. Director Troupe is looking into that type of insurance for the leachate hauling and garbage hauling.
Volvo Off Road
Permission to advertise and sell Volvo Off Road was requested. The Board gave consensus to go ahead and sell.
Maintenance Shed for Cambridge
Director Troupe requested consensus on a 48’x 80’ shed with 3 doors and 16’ sidewalls.
PUBLIC COMMENT
No public comment at this time.
CLOSED SESSION – EMPLOYEE EVALUATION Minnesota Statutes 13D.05
Commissioner McNally moved to recess the meeting, second by Commissioner Oslund.
Commissioner McNally moved to reconvene the meeting, second by Commissioner Oslund.
Director Troupe was asked to provide an Organizational Chart and Job Descriptions for all positions.
JUNE MEETING DATE
The June Meeting is scheduled for Monday, June 10, 2019 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Hallan moved to adjourn the meeting at 10:20 a.m., second by Commissioner Oslund, all in favor, motion carried (5-0).
Respectfully submitted,
Barbara Wilder, Recording Secretary