East Central Solid Waste Commission
Commission’s Office – Mora, MN
UNAPPROVED MINUTES
March 12, 2018
The regular meeting of the East Central Solid Waste Commission was held on March 12, 2018 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Stephen Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Gene Kramer of Arthur Township, V.J. Polkus and Mike Leathers of Ziegler Inc. and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
AGENDA APPROVAL
Director Troupe added: Doors, Transfer Trucking, Yard Waste and Sweeper to the Executive Director Report.
Commissioner McNally added: Generator
Commissioner Peterson moved to approve the amended Agenda, second by Commissioner Hallan, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING FEBRUARY 12, 2018
Commissioner Oslund moved to approve the Meeting Minutes February 12, 2018 second by Commissioner McNally all in favor, motion carried (5-0).
CLAIMS
Commissioner Hallan moved to approve the Claims List, Paid Claims List and the Additional Claims List, second by Commissioner Oslund, all in favor of paying the Claims List ($112,883.46), the Paid Claims List ($33,490.02), and the Additional Claims List ($38,792.18), all in favor, motion carried (5-0).
OLD BUSINESS
Pine County Land Sale
Director Troupe reported that at the last meeting there was a request from a resident to purchase land belonging to ECSWC next to the transfer station in Hinckley.
Director Troupe requested direction on how a land sale would go at this time.
Commissioner Hallan responded that land sales go through the auditor and that Director Troupe should contact them and he would talk with them as well.
Director Troupe asked the Board if they were interested in selling this land. The general consensus was yes.
Cat 836K Maintenance Agreement
Mr. V.J Polkus and Mr. Mike Leathers from Ziegler Inc. presented additional information on maintenance, routine service and total maintenance and repair contracts.
Director Troupe recommended going with the two-year maintenance agreement because the machine would be turned over more quickly.
After much discussion Commissioner Peterson moved to approve the 5-year, 10,000 hour total maintenance and repair plan, second by Commissioner Hallan, all in favor, motion carried (5-0).
Director Troupe reported that $400,000 is in the annual budget for landfill equipment replacement and $500,000 for landfill expansion fund.
PUBLIC COMMENT
Mr. Gene Kramer reported that the State adopting by rule to EPA changes to 40CFR which is driven by the Clean Air Act, specifies that in the event that the collection or control gas system on start up, shut down and malfunction is not operating, the system must be shut down and all valves on the collection or control system contributing to the venting of the gas into the atmosphere must be closed within one hour of the collection or control system not operating.
Mr. Kramer asked if there was someone closing all the valves?
Director Troupe responded that either the generator or the flare must be going at all times. If one shuts down, the other is turned on within one hour.
Mr. Kramer also reported that on well-head monitoring it says that although landfill owners or operators are not required to take corrective action, based on accedence’s of nitrogen, oxygen levels at well-heads, they are required to monitor these levels on a monthly basis and to perform any necessary adjustments and must maintain records of all the monthly readings. The landfill owner or operator must make these records available to the EPA administrator upon request.
Director Troupe responded that the monitoring is done every week and the records are available.
Commissioner Hallan asked Mr. Bruce Rehwaldt if the new flare would be automatic? Bruce responded that yes, it would be.
JANUARY FINANCIAL STATEMENT
Director Troupe reported for the month ended January 31, 2018 ECSWC realized a net income on an accrual basis of $7,111.28. On a cash flow basis for January there is a decrease in cash of $807,250.57. Year to date net income on an accrual basis is $7,111.28. Un-obligated cash less upcoming cash outlays at the end of the month was $3,325,207. Director Troupe reported that the decrease in cash was due to purchasing the compactor.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $2,294,056.24.
The funds are invested as follows: The money market checking account at First Citizens National Bank earns .35%, the CDs earn 1.53%.
Commissioner McNally asked how long the CD’s were for.
Director Troupe responded that they were originally for three years. She will be contacting the bank to check on current interest rates.
Commissioner McNally moved to approve the January 2018 Financial Statement, second by Commissioner Oslund, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Heavy Equipment Operator/Laborer
Director Troupe reported that since December 1, ECSWC has been short one employee. She is requesting permission to advertise and hire a full-time Operator/Laborer.
Commissioner Hallan moved to approve Director Troupe to advertise for a full-time Operator/Laborer, second by Commissioner McNally, all in favor, motion carried (5-0).
Doors
Director Troupe reported that there are two insurance claims out right now for damage to doors: Waste Management will be paying to fix the door in Hinckley that they hit and Patnode will be paying to fix the door in Mora that they hit.
Transfer Trucking
Director Troupe reported that it had been discussed sending out an RFP for Transfer Trucking agreement. She asked if the Board was receptive of going out for an RFP.
Commissioner McNally moved to go out for an RFP for Transfer Trucking for a 3-year contract with possible extensions, second by Commissioner Oslund, all in favor, motion carried (5-0).
Yard Waste
Director Troupe reported that the yard waste collection sites in Hinckley and Cambridge are on hold due to the MPCA approval.
Sweeper
Director Troupe reported that a sweeper needs to be purchased for Cambridge because there is excessive TSS (Total Suspended Solids) in the stormwater samples.
Batteries
Director Troupe reported that the positive ends of the batteries need to be taped with packaging, electrical or duct tape or placed in a baggie individually then they can be dropped off at the scalehouses.
PUBLIC COMMENT
Commissioner McNally asked if the generator engine could be rebuilt and if the Board would be interested in doing so?
Director Troupe responded that she will invite SMMPA to the April meeting to see if they will make their decision on whether or not they are going to keep the engine going.
Commissioner Oslund reported that he spoke with Mr. Olson regarding selling the property next to the Cambridge Transfer Station. He will not have anymore information until April.
APRIL MEETING DATE
The April Meeting is scheduled for Monday, April 9, 2018 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Hallan moved to adjourn the meeting at 10:18 a.m., second by Commissioner Oslund, all in favor, motion carried (5-0).
Respectfully submitted,
Barbara Wilder, Recording Secretary