East Central Solid Waste Commission
Commission’s Office – Mora, MN
April 9, 2018
The regular meeting of the East Central Solid Waste Commission was held on April 9, 2018 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Stephen Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Gene Kramer of Arthur Township, Lisa Thibodeau of Chisago County, Pete Reinarts and Mark Mitchell of SMMPA, Stephanie Reynolds of Mille Lacs County, Gerrald Nohner of ECSWC, and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
Director Troupe added: AED Purchase to the Executive Director Report.
Commissioner Hallan moved to approve the amended Agenda, second by Commissioner Peterson, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING MARCH 12, 2018
Commissioner Peterson moved to approve the Meeting Minutes March 12, 2018 second by Commissioner Oslund, all in favor, motion carried (5-0).
Director Troupe added: Jeff’s Outdoor Services for salt and sand for Hinckley in the amount of $502.52, Royal Tire for trailer tires in the amount of $1,021.05 and Brett Johnson for mileage to Dodge Center $160.23.
Commissioner McNally moved to approve the Claims List, Paid Claims List, the additional Claims List, Jeff’s Outdoor Services, Royal Tire and Brett Johnson, second by Commissioner Hallan, all in favor of paying the Claims List ($174,861.46), the Paid Claims List ($30,995.39), the Additional Claims List ($10,050.95), Jeff’s Outdoor Services $502.52, Royal Tire $1,021.05 and Brett Johnson $160.23, all in favor, motion carried (5-0).
Commissioner Hallan requested clarification on the Minnesota Power claim for Hinckley electric. He thought it was rather high.
Director Troupe responded that the scale pit heaters were probably in use due to the ice, which would cause the bill to be higher.
Commissioner McNally requested clarification on: A & K Construction and Jons Door Service; were these part of the insurance claims? LHB Inc; what was surveyed? Metropolitan Council; what is the special strength charge? Tire Aggregate LLC; Hinckley tire pickup, is this a new company?
Director Troupe responded that A & K Construction and Jons Door service were not part of the insurance claim; the repairs were just normal wear and tear. LHB Inc. was re-staking the demo. Metropolitan Council is leachate sampling and Tire Aggregate LLC is a new company for tire pick up in Hinckley
Pine County Land Sale
Director Troupe reported that at the last meeting there was a request from a resident to purchase land belonging to ECSWC next to the Hinckley transfer station.
Commissioner Hallan reported that he met with the Pine County auditor and was told that it does not have to go to auction; it just needs to be appraised.
Director Troupe reported that she had already received a price from Kelly Schroeder in Pine County.
Commissioner Hallan moved to have Director Troupe work with Pine County officials in the sale of the land, second by Commissioner McNally, all in favor, motion carried (5-0).
None at this time.
FEBRUARY FINANCIAL STATEMENT
Director Troupe reported for the month ended February 28, 2018 ECSWC realized a net loss on an accrual basis of $20,904.42. On a cash flow basis for February there is a decrease in cash of $152,361.73. Un-obligated cash less upcoming cash outlays at the end of the month was $3,313,506.65.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $3,313,506.65.
Director Troupe is requesting to make a change to the Operating Contingency, which is based on three months of expenses. Currently the amount is $900,000 and she would like it increased to $1,200,000.
Commissioner Hallan moved to approve Director Troupe to increase the Operating Contingency to $1,200,000, second by Commissioner Oslund, all in favor, motion carried (5-0).
The funds are invested as follows:
The money market checking account at First Citizens National Bank earn .55%, the CDs earn 1.53%. Tonnage has decreased 1,567.84 tons from 2017.
Commissioner Hallan moved to approve the February 2018 Financial Statement, second by Commissioner McNally, all in favor, motion carried (5-0).
LANDFILL GAS TO ELECTRICITY
Representatives from Southern Minnesota Municipal Power Agency have been invited to attend out meeting. We will be discussing the SMMPA engine and the ECSWC flare and blowers. Bruce Rehwaldt, our engineer from Foth, has been asked to provide information about the existing landfill gas system and potential improvements.
Mr. Mark Mitchell and Mr. Pete Reinarts from SMMPA introduced themselves.
Bruce Rehwaldt provided information the improvements to the gas pumps and wells and that more improvements will be done in the next couple of months. Also, a new flare is needed and with SMMPA’s permission, the blowers would be shared.
Mr. Mitchell provided information about the generator and the preference of how much capacity SMMPA is requiring. SMMPA ‘s Board approved to continue through 2018.
Bruce Rehwaldt will meet with representatives from SMMPA in regards to the improvements and the new flare.
Commissioner Hallan moved to approve the purchase of a new flare, second by Commissioner Peterson, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Director Troupe reported that Kanabec County is doing asphalt work on the road past the landfill and she would like to get in on their bidding to do asphalt replacement here at the landfill.
Commissioner Hallan moved to approve Director Troupe to advertise with Kanabec County RFP for their bids, second by Commissioner Oslund, all in favor, motion carried (5-0).
Transfer Station RFP
Director Troupe reported that because of the 21-day rule for advertising an RFP, the proposals are due on April 12, 2018 at 1PM. A public opening will happen at 1PM. The winning Contractor will need every available day to get ready for a May 1, 2018 start.
Consensus from the Board was that it would be ok for Commissioner Greene and Director Troupe to approve the Contract.
Stainless Tankers for Leachate
Director Troupe reported that ECSWC employee Brett Johnson looked at leachate tankers in Dodge Center for possible future hauling of leachate.
Bruce Rehwaldt provided information from the MPCA on the Brown County land application.
Director Troupe will be sending out a letter to the MPCA commenting on the Brown County draft permit that shows MPCA only allowing land application of leachate through 2018.
Director Troupe requested permission to purchase three AED’s.
Commissioner Hallan moved to approve Director Troupe to purchase three AED’s, second by Commissioner Oslund, all in favor, motion carried (5-0).
Commissioner Peterson introduced Stephanie Reynolds from Mille Lacs County. She is the new Solid Waste Coordinator for Mille Lacs County.
MAY MEETING DATE
The May Meeting is scheduled for Monday, May 14, 2018 at 9:00 a.m. at the Commission offices.
Chairman Greene asked for a motion to adjourn. Commissioner Oslund moved to adjourn the meeting at 10:18 a.m., second by Commissioner Peterson, all in favor, motion carried (5-0).
Barbara Wilder, Recording Secretary