East Central Solid Waste Commission
Commission’s Office, Mora, MN
APPROVED MINUTES
August 12, 2024
The regular meeting of the East Central Solid Waste Commission was held on August 12, 2024, at East Central Solid Waste Commission Main Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 am.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Isanti County Commissioner Mike Warring, Kanabec County Commissioner Alison Holland, Mille Lacs County Commissioner Phil Peterson, and Pine County Commissioner Steve Hallan.
Advisory Member Present – Executive Director Janelle Troupe.
Others present at the meeting included: Cami Van Able, Foth, Gene Kramer, Arthur Township, John Kellas, ECSWC, Gerrald Nohner, ECSWC, Tracy Emerson, ECSWC.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance
AGENDA APPROVAL
Additions to the agenda include addition to Claims, North Central International – $151,821.25 for 1 of the new semi’s we ordered, MN Valley Testing – $1,142.80
Commissioner Hallan moved to approve the agenda with the additions second by Commissioner Peterson, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING July 8th, 2024
Commissioner Hallan moved to approve the Meeting Minutes July 8, 2024, second by Commissioner Warring, all in favor, motion carried (5-0).
CLAIMS
Commissioner Holland moved to approve the Claims List, Paid Claims List, Additional Claims, second by Commissioner Warring, all in favor of paying the Claims List 55 items ($676,453.09), the Paid Claims List 10 items ($40,210.32), Additional Claims List 9 items (9,286.39), Payroll 13 items ($143,885.48), Hauler Rebate 26 items (119,226.18) all in favor, motion carried (5-0).
MAY 2024 FINANCIAL STATEMENT
For the month ended June 2024, the ECSWC realized a net income on an accrual basis of $200,923. On a cash flow basis for the month of June there is a increase in cash of $304,639. Un-obligated cash less upcoming cash outlays at the end of the month was $3,147,372.
Reserve accounts for landfill expansion, hauler rebate, operating contingency and host facility fund total $9,703,551.
Commissioner Hallan moved to approve the June 2024 Financial Statements second by Commissioner Peterson, all in favor, motion carried (5-0).
KANABEC COUNTY HOST FEE
BACKGROUND
The Host Fee Agreement shows the next payment amount review to be in 2025. The current Host Fee is $6 per ton less Kanabec County MSW.
The Kanabec County Board would like to ask for a $1.50 increase, to $7.50, and amend the agreement to have the fee increase at the rate of inflation annually.
ECSWC Waste Delivery Agreement provides rate changes based on CPI from previous year. The price change goes into effect on July 1 of every year providing time between posting of CPI changes and notification to haulers. Director Troupe suggested following the same schedule with Kanabec County Host Fee.
Commissioner Peterson questioned what Kanabec County is going to do for Commission with the additional money?
Commissioner Hallan moved to approve the increase for Kanabec County Host Fee, second by Commissioner Warring, motion carried (3-1), opposed by Commissioner Peterson, abstained
by Commissioner Holland.
EXECUTIVE DIRECTOR REPORT
MPCA letter dated July 29, 2024, concerning PFAS
ECSWC is being asked to submit a proposal to install an approved pretreatment system for leachate. Staff is already looking at alternatives and hopefully we can bring a recommendation back to this Board along with associated costs in the next few months.
Response to neighbors with PFAS in water sample
ECSWC is providing Culligan Reserve Osmosis to one neighbor and the second neighbor has agreed to the same but they are not living there and planning to sell. Water sampling of three additional neighbors was completed last week, we do not have the results yet.
Gene Kramer, Arthur Township, suggested buying the neighbor’s property that is going up for sale, Director Troupe reminded him Arthur Township does not want the Commission to purchase any more land.
Commissioner Hallan asked what the solution is if the closed unlined section leaks? Ms. Van Able from Foth stated that wells would need to be installed, that ground water would go through a filter then dispersed back.
Status of Permit
The landfill draft permit is now undergoing internal MPCA peer review and putting together all the documentation for the public notice. MPCA is hoping to have the public notice starting in 2 to 3 weeks.
2024 Budget Items – Trucks and Leachate Tank
Two semi-tractors were ordered, the first will be picked up Monday. We contacted Polar and MAC for quotes on a leachate tank trailer. I plan to order the MAC at a cost of $102,161. The budget amount was $112,000.
Gerrald Nohner from ECSWC commented the price may be a little more; after reviewing the quote, a request was made for disk brakes and a float at the top, so we know when its full without having to climb up on the trailer.
Director Troupe asked for approval if the cost is more.
Commissioner Hallan moved to approve the purchase of the Leachate tanker second by Commissioner Holland, all if favor, motion carried (5-0).
NEXT MEETING DATE
The Next Meeting is scheduled for Monday September 8, 2024, at 9:00 am at the ECSWC main office in Mora.
CLOSED MEETING – Job Review
Chairman Greene asked for a motion to close meeting. Commissioner Hallan moved to close the meeting at 9:40 am second by Commissioner Holland all in favor, motion carried (5-0).
Chairman Greene asked for a motion to open the meeting. Commissioner Hallan moved to open the meeting at 10:40 am second by Commissioner Holland all in favor, motion carried (5-0).
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Holland moved to adjourn the meeting at 10:40 am second by Commissioner Hallan all in favor, motion carried (5-0).
Respectfully Submitted,
Tracy Emerson, Recording Secretary