April 8, 2019 Minutes

East Central Solid Waste Commission
Commission’s Office – Mora, MN
April 8, 2019

The regular meeting of the East Central Solid Waste Commission was held on April 8, 2019 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.

Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Steve Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.

Advisory Member Present – Executive Director Janelle Troupe.

Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Lisa Thibodeau of Chisago County, Stephanie Reynolds of Mille Lacs County, V.J. Polkus of Ziegler Inc, Gene Kramer of Arthur Township and Barbara Wilder, Recording Secretary.


All present said the Pledge of Allegiance.


Commissioner Oslund moved to approve the Agenda, second by Commissioner Hallan, all in favor, motion carried (5-0).


Commissioner Peterson moved to approve the Meeting Minutes March 11, 2019 second by Commissioner Oslund, all in favor, motion carried (5-0).


Commissioner Hallan moved to approve the Claims List, Paid Claims List, and the Additional Claims List, second by Commissioner McNally, all in favor of paying the Claims List ($114,147.82), the Paid Claims List ($133,223.18), and the Additional Claims List ($265,286.77), all in favor, motion carried (5-0).

Commissioner McNally requested clarification the Nuss amount on the Claims list. Was this for all repairs to Bomag and what is the Metropolitan Council on the Paid Claims list?

Director Troupe responded that the amount of $7,954.80 on the claims list for Nuss was in addition to the amount on the Additional Claims list $22,335.97 and the Metropolitan Council is for leachate.

Director Troupe reported that on the Claims list for Bald Eagle Concrete that was the blanket for the pad and the Carpet Rescue was the final payment for the office carpet.


Mr. Bruce Rehwaldt reported that Bald Eagle Concrete is planning to pour the concrete the week of April 15th. He also reported that the flare is ready, and that the flare manufacturer is holding it until we tell them to ship it.


Mr. V.J. Polkus reported that the compactor is back here up and running. When it was in for repairs the differential was taken off for inspection and everything looked good. At that time the service was done to the machine. He apologized for the length of time it took to get it back here. He was misinformed that it would only be five days.

He reported also that the D8 would be left for approximately a month to help with compaction. He asked that it be kept clean. He will recheck the D6 and 816 compactor for their value for purchasing them.

He handed out information for new tires for the 926 loader.

Director Troupe will verify that these are the correct tires before purchasing them.

Commissioner Hallan moved to purchase new tires for the 926 loader not to exceed $25,000, second by Commissioner Olsund, all in favor, motion carried (5-0).


Director Troupe reported for the month ended February 28, 2019 ECSWC realized a net loss on an accrual basis of $25,237.63. On a cash flow basis for the month of February there is an increase in cash of $105,821.59. Un-obligated cash less upcoming cash outlays at the end of the month was $3,498,321.96.

Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $2,433,671.90. Tonnage for March was 7,503.13.

The funds are invested as follows:

The money market checking account at First Citizens National Bank earn .55%, the CDs earn 2.0%.

Commissioner Peterson moved to approve the February 2019 Financial Statement, second by Commissioner Oslund, all in favor, motion carried (5-0).


Employment Opportunities

Director Troupe reported that she had interviewed for two positions, a part-time scale operator and Class A Truck Driver/Heavy Equipment Operator. Both if these positions are to replace employees that have or are leaving employment. She did hire new employees and they will start training next week.


Director Troupe reported that the 2019 Budget included a trailer to haul equipment. With the recent purchase of the semi, she would like to purchase a lowboy trailer that would allow us to haul larger equipment ourselves. With three sites, we would like to make better use of our equipment. She is suggesting instead of purchasing a $10,000 trailer, that a used lowboy trailer that can haul heavier loads be purchased. The cost of such a trailer (used) is going to be $30,000.

It was suggested by the Commissioners that Director Troupe look into purchasing a skid steer trailer instead. She will check into this suggestion. No motion for the purchase of the lowboy.


Mr. Gene Kramer commented that with the permit mod only unprocessed metro waste is restricted.

Director Troupe reported that at the May meeting there would be a closed-door session for the Executive Director Performance Appraisal.


The May Meeting is scheduled for Monday, May 13, 2019 at 9:00 a.m. at the Commission offices.


Chairman Greene asked for a motion to adjourn. Commissioner Hallan moved to adjourn the meeting at 9:40 a.m., second by Commissioner Peterson, all in favor, motion carried (5-0).

Respectfully submitted,

Barbara Wilder, Recording Secretary

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