East Central Solid Waste Commission
Commission’s Office – Mora, MN
September 10, 2018
The regular meeting of the East Central Solid Waste Commission was held on September 10, 2018 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Stephen Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Gerrald Nohner of ECSWC, Lisa Thibodeau of Chisago County, Dick Roesler of Arthur Township and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
Director Troupe added: Semi Tractor
Commissioner McNally added: Cutting the limbs on the tree by the flag pole so the flag can be lowered to half-mass.
Commissioner Hallan moved to approve amended the Agenda, second by Commissioner McNally, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING AUGUST 13, 2018
Commissioner Oslund moved to approve the Meeting Minutes August 13, 2018 second by Commissioner Peterson, all in favor, motion carried (5-0).
Commissioner McNally moved to approve the Claims List, Paid Claims List, and the Additional Claims List, second by Commissioner Oslund, all in favor of paying the Claims List ($149,932.53) the Paid Claims List ($126,232.44), and the Additional Claims List ($47,687.10), all in favor, motion carried (5-0).
Commissioner McNally requested clarification on the amount paid to Wilkens for the new trailer in the amount of $73,878.44. The July minutes stated that the amount was $69,190. Why the difference?
Director Troupe will look at the invoice from Wilkens and figure out if it was the tax.
Commissioner McNally requested clarification on the Wilkens that was on the Additional Claims list for the fiberglass roll and parts.
Director Troupe responded that it was a fiberglass pole and parts for a trailer.
None at this time.
JULY FINANCIAL STATEMENT
Director Troupe reported for the month ended July 31, 2018 ECSWC realized a net income on an accrual basis of $180,826.67. On a cash flow basis for the month of July there is an increase in cash of $319,160.27. Un-obligated cash less upcoming cash outlays at the end of the month was $3,528,186.35.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $2,636,089.32.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earn .55%, the CDs earn 2.0%. Tonnage has decreased 391 tons from 2017 or .58%.
Commissioner McNally requested clarification on the restricted cash under Assets on the balance sheet.
Director Troupe responded that was the secured Bremer Bank account.
Commissioner Hallan moved to approve the July 2018 Financial Statement, second by Commissioner Oslund, all in favor, motion carried (5-0).
SCALE FEE INCREASE OUT OF AREA
Director Troupe reported that the number of private haulers coming to the Cambridge Transfer Station from out-of-area continues to increase. She would like to increase the scale fee for out-of-area customers to help pay for the increased labor and equipment required to accommodate. The current charge for out-of-area haulers is $20. Staff suggests changing that scale fee to $30.
Commissioner McNally moved to approve increasing the scale fee for out-of-area haulers from $20 to $30 effective immediately, second by Commissioner Oslund, opposed by Commissioner Hallan, motion carried (4-1).
Director Troupe reported that a full budget review would be completed at the October Meeting. She is looking for some direction on capital purchases, wages and operational plans.
EXECUTIVE DIRECTOR REPORT
Cambridge Property Purchase
Director Troupe reported that Commissioner Oslund along with Attorney Grant Lindberg is working on the purchase agreement with Mr. Olson for his property next to the Cambridge Transfer Station. She will be looking into the details of the existing land that the Cambridge Transfer Station is located on.
Commissioner Oslund will follow up with Attorney Grant Lindberg on the purchase agreement.
Asphalt Repairs Mora
Director Troupe reported that Knife River will be doing the asphalt repairs and overlay on September 14 if it is not raining.
Cambridge Concrete Repairs
Director Troupe reported that Bald Eagle Concrete is planning to begin work on Friday, September 14 after hours and finish up Saturday morning. The transfer station will open at 7am to allow any haulers in that need to dump garbage but will be closed to large haulers at 8am.
Director Troupe reported that a used MAC Semi tractor was purchased from Nuss on Friday, September 7 in the amount of $29,428.50. After getting the tractor and pulling a trailer with it, it was found not to have enough power. Nuss is going through the semi to do repairs.
Flying the flag at half-mass
Commissioner McNally reported that the flag pole out in front of the Commission office was not able to fly the flag at half-mass because of the tree next to it.
Director Troupe responded that the tree would be trimmed so that the flag can be flown at half-mass when needed.
Mr. Dick Roesler asked that Director Troupe contact a Broker to verify the investment amounts provided by Bremer on a monthly basis.
Commissioner Greene asked Mr. Bruce Rehwaldt how the flare was coming along.
Bruce responded that the flare is on order. He has been in contact with Pete Reinert from SMMPA on a regular basis.
Commissioner McNally asked Bruce how it was going with Arthur Township regarding the culvert.
Bruce responded that everything was going ok.
Director Troupe reported that she put together a report on Patnode hauling garbage versus ECSWC hauling. The numbers came out almost the same.
Director Troupe suggested having a truck hauling constantly along with Patnode just to see how this works out for the rest of the year. She will bring back pricing on a new semi truck for the budget discussion.
OCTOBER MEETING DATE
The October Meeting is scheduled for Monday, October 8, 2018 at 9:00 a.m. at the Commission offices.
Chairman Greene asked for a motion to adjourn. Commissioner Hallan moved to adjourn the meeting at 10:35 a.m., second by Commissioner Oslund, all in favor, motion carried (5-0).
Barbara Wilder, Recording Secretary