East Central Solid Waste Commission
Commission’s Office – Mora, MN
UNAPPROVED MINUTES
August 13, 2018
The regular meeting of the East Central Solid Waste Commission was held on August 13, 2018 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Stephen Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Gerrald Nohner and Brett Johnson of ECSWC, Lisa Thibodeau of Chisago County, and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
AGENDA APPROVAL
Director Troupe added: Cambridge Property Purchase, FEMA – Flood 7/12, Power Surge 7/11, Landfill Fire, Odor Complaints, 2017 Audit, Compactor, Cambridge Semi Truck.
Commissioner Hallan moved to approve amended the Agenda, second by Commissioner McNally, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING JULY 9, 2018
Commissioner Peterson moved to approve the Meeting Minutes July 9, 2018 second by Commissioner Oslund, all in favor, motion carried (5-0).
CLAIMS
Director Troupe added: A-1 Tire in the amount of $1,126.17 and Ram SWANA Conference for 3 attendees in the amount of $710.00.
Commissioner Oslund moved to approve the Claims List, Paid Claims List, the Additional Claims List, Hauler Rebate, A-1 Tire and Ram Sawana Conference, second by Commissioner Hallan, all in favor of paying the Claims List ($145,311.84), the Paid Claims List ($67,629.05), the Additional Claims List ($15,276.39), the Hauler Rebate ($209,536.30), A-1 Tire ($1,126.17) and Ram SWANA Conference ($710.00) all in favor, motion carried (5-0).
OLD BUSINESS
Landfill Gas to Electricity
Director Troupe reported that there have been problems producing enough landfill gas to run SMMPA’s engine. The July meeting directed that a price be provided at this meeting for the cost of new blowers to run with the flare.
Gerrald Nohner did get the new gas blanket hooked up which improved the gas that we are providing.
Mr. Bruce Rehwaldt of Foth Companies provided information on the cost of estimate $140,000 for new blowers delivered. The engineering cost and installation is not included in this estimate.
Commissioner Hallan moved to order the new blowers in the amount of $140,000 estimate, second by Commissioner Oslund, all in favor, motion carried (5-0).
PUBLIC COMMENT
None at this time.
JUNE FINANCIAL STATEMENT
Director Troupe reported for the month ended June 30, 2018 ECSWC realized a net income on an accrual basis of $100,243.01. On a cash flow basis for June there is an increase in cash of $218,351.09. Un-obligated cash less upcoming cash outlays at the end of the month was $3,282,240.64.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $2,562,874.76.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earn .55%, the CDs earn 2.0%. Tonnage has decreased 1,405 tons from 2017 or 2.4%.
Director Troupe noted that the $3,282,240.64 is un-obligated cash so if there is something that needs to be purchased that is not in the budget this money can be used. She also reported that we are charged $15.00 more per 1000 gallons to haul leachate to the metro and that we do charge an additional $5.00 to anyone who brings in garbage that is not from the five county area.
Commissioner Peterson moved to approve the June 2018 Financial Statement, second by Commissioner Oslund, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Walking Floor Trailer
Director Troupe reported that there is $70,000 in the 2018 budget for a new walking floor trailer. Wilkens has a new one ready to purchase in the amount of $69,190. She suggested that this should be purchased.
Commissioner Peterson moved to purchase the new Wilkens walking floor trailer in the amount of $69,190.00, second by Commissioner McNally, all in favor, motion carried (5-0).
ECSWC Mission Statement
Director Troupe reported that she would like the Board to pass Resolution 01-2018, which states that it is the goal of ECSWC to maintain a program in the most cost-efficient manner possible and in a way consistent with Minnesota Statute and Rules. We will encourage the recovery of materials from waste.
Commissioner Hallan moved to pass Resolution 01-2018, second by Commissioner Oslund, all in favor, motion carried (5-0).
Cambridge Property Purchase
Commissioner Olsund reported that he spoke with Mr. Olson regarding the sale of his property next to the Cambridge Transfer Station. Mr. Olson would like $400,000 for the 37-acre parcel.
Commissioner Peterson moved to proceed with the purchase of Mr. Olson’s property, second by Commissioner Oslund, all in favor, motion carried (5-0).
FEMA-Flood 7/12
Director Troupe reported that she did put in a claim with FEMA and is just waiting to hear back from them. The leachate alone was a cost $97,000. The rain total was 6.6 inches of rain.
Power Surge 7/11
Director Troupe reported that there were computer problems and electrical issues. East Central Electric changed out the 3 Phase capacitor. The office had one computer that needed to be repaired and had to replace a couple surge protectors; there was not enough damage for an insurance claim.
Landfill Fire
Director Troupe reported that at 11:39 pm on Thursday, July 26th, the Kanabec County Sheriffs office called her about a fire at the landfill. When she arrived the fire was under control but there was a lot of smoke. The cause is unknown.
Odor Complaints
Director Troupe reported that there were two odor complaints on the morning of July 27th. There was a problem with one of the ponds; it needed to get more oxygen in it. The aerators were running but just not doing the job well enough. There was a lot of extra water in the landfill due to the flood and putting out the fire.
Compactor
Director Troupe reported that the compactor is being transported back to Ziegler for repairs. The rental unit we used last year is being used.
Cambridge Semi Truck
Director Troupe reported that the 1996 semi truck in Cambridge needs to be replaced. Brett Johnson reported that it is losing oil and possibly has a bad clutch.
Commissioner Hallan moved to purchase a new or used semi truck for Cambridge in the amount of $8000 – $12000, second by Commissioner McNally, all in favor, motion carried (5-0).
Brett Johnson reported that last Thursday there were three trailer tires that blew. Two were on the same axle, same side, in one shot. He found an air conditioner condenser unit that was the cause. He pointed out that the Patnode drivers do not inspect their trailers before or after unloading and that if they did, this might not have happened. He called A-1 Tire to repair because Royal Tire was not available. He also stated that Patnode is not keeping up at the end of the day with getting garbage out of Cambridge. Brett has talked to Joel Patnode about this on more than one occasion.
Director Troupe will contact Joel Patnode to see if it is ok with him if one of our employees can haul loads when needed. She will also compile a cost analysis of how much it would be to hire additional employees and to buy a tractor to haul ourselves.
Waste Management
Director Troupe reported that Waste Managements 888 number transfers callers to ECSWC.
PUBLIC COMMENT
None at this time.
SEPTEMBER MEETING DATE
The September Meeting is scheduled for Monday, September 10, 2018 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Hallan moved to adjourn the meeting at 10:07 a.m., second by Commissioner Oslund, all in favor, motion carried (5-0).
Respectfully submitted,
Barbara Wilder, Recording Secretary