East Central Solid Waste Commission
Commission’s Office – Mora, MN
November 13, 2017
The regular meeting of the East Central Solid Waste Commission was held on November 13, 2017 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Steve Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Gene Kramer of Arthur Township and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
Director Troupe added to 8.4: Building repairs in Cambridge, yard waste site & ag film box for Hinckley and Patnode Trucking.
Commissioner McNally moved to approve the amended Agenda, second by Commissioner Peterson, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING OCTOBER 9, 2017
Commissioner McNally requested clarification that Gerrald Nohner was at ECSWC not ECSEC.
Commissioner Oslund moved to approve the amended Meeting Minutes October 9, 2017, second by Commissioner Hallan, all in favor, motion carried (5-0).
Commissioner Peterson moved to approve the Claims List, Paid Claims List, the Hauler Rebate and the Additional Claims, second by Commissioner Oslund, all in favor of paying the Claims List ($280,665.47), Paid Claims List ($213,635.97), the Hauler Rebate ($227,767.90) and the Additional Claims List ($30,430.63), all in favor, motion carried (5-0).
Commissioner Hallan requested clarification on the rebate amount for Waste Management.
Director Troupe reported that the difference between Waste Management and every one else is that every one else takes a $10.00 credit immediately so they never pay the $10.00. Waste Management pays the $10.00 so their rebate is $14.00 and everyone else is $4.00.
MORA SCALE REPLACEMENT
Director Troupe reported that the new scale is being installed the week of November 13, 2017. The plan is to estimate loads based on historical data. The Patnode loads will scale at Hinckley and Cambridge and private customers will be charged a flat rate based on the size of the load.
None at this time.
SEPTEMBER FINANCIAL STATEMENT
Director Troupe reported for the month ended September 30, 2017 ECSWC realized a net income an accrual basis of $105,475.22. On a cash flow basis for September there is an increase in cash of $198,896.15. Year to date shows an accrual net income of $278,088.53 and an increase in cash of $226,807.29. Un-obligated cash less upcoming cash outlays at the end of the month was $3,836,538.19.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $2,376,802.10.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earns .35%, and the CDs earn 1.53%. Tonnage has increased 1,729 tons over 2016 or 2%.
Commissioner Hallan moved to approve the September 2017 Financial Statement, second by Commissioner Oslund, all in favor, motion carried (5-0).
Director Troupe reported that the proposed budget is based on 95,000 tons of MSW being delivered to ECSWC facilities. Formal approval of the 2018 Budget will be asked for at the December meeting.
Director Troupe reported that December 31, 2018 is the end of the Contract period with the haulers and May is Contract renewal with Patnode Trucking. She encouraged the Board to look closely at the Maintenance Agreement prior to renewal. She also contacted Joel Patnode to consider purchasing trailers and providing a tractor-trailer hauling proposal.
Commissioner McNally requested clarification on the amount of tonnage 77,606 and the Burnsite income. Director Troupe responded that was year to date for the tonnage and the burnsite is in Cambridge.
Commissioner Peterson requested clarification on the Demolition Income, if that included an increase of price for demolition. Director Troupe responded that it did not include an increase.
HHW CONTRACT WITH MILLE LACS AND PAINTCARE CONTRACT
Director Troupe reported that Mille Lacs County has provided a Contract for ECSWC Board to approve in order for HHW funds to be released to Mille Lacs County.
Commissioner Peterson moved to approve the Contract with Mille Lacs County for past HHW, second by Commissioner Hallan, all in favor, motion carried (5-0).
PaintCare has sent out a Contract that they wish for ECSWC to approve that will be in addition to the new MPCA Contract that will be approved in December.
Hinckley Transfer Station Floor Repairs
Director Troupe reported that the cement floor in Hinckley is complete.
Cambridge Transfer Station Fire Damage
Director Troupe reported that the building repairs have been completed that were required to make it safe for occupancy. The steel has not been replaced yet. BJ Baas is the contractor for completing the work. The doors need to be repaired as well.
Director Troupe received a quote for $4,916.09 to fix the side of the doors so that the doors can be repaired.
Commissioner Hallan moved to approve the repairs to the side of the doors in the amount of $4,916.09, second by Commissioner McNally, all in favor, motion carried (5-0).
Rubber Cutting Edge
Director Troupe requested approval to purchase a rubber cutting edge for the loaders in Hinckley and Cambridge at a cost of $1,886.16 each. This will assist in protecting the floor from damage.
Commissioner Hallan moved to approve the purchase of rubber cutting edges for the loaders at Hinckley and Cambridge at a cost of $1,886.16 each, second by Commissioner Oslund, all in favor, motion carried (5-0).
Director Troupe reported that there were two Odor Complaints and that she did contact Mr. Dan Vleck at the MPCA.
Hydrant in Cambridge
Director Troupe reported that the hydrant in Cambridge needs to be repaired. Commissioner Oslund will look into.
Yard waste site and Ag. Film Box in Hinckley
Director Troupe reported that a box to collect Ag. Film and a yard waste site in Pine County are being looked into.
Director Troupe reported that he tarps for the trailers are being ripped. She will strongly suggest to Joel Patnode that the Patnode drivers uncover their loads before unloading.
Commissioner McNally asked about the LP Tank by the big building. Director Troupe responded that was to heat the water room.
Commissioner Hallan asked about why the equipment was sitting outside when they could be stored in the buildings. Director Troupe responded that some equipment is in there along with Patnode trucks.
Bruce Rehwaldt reported that the Engine was pulling at 400 scfm and it should be closer to 600 scfm.
DECEMBER MEETING DATE
The December Meeting is scheduled for Monday, December 11, 2017 at 9:00 a.m. at the Commission offices.
Chairman Greene asked for a motion to adjourn. Commissioner McNally moved to adjourn the meeting at 10:30 a.m., second by Commissioner Hallan all in favor, motion carried (5-0).
Barbara Wilder, Recording Secretary