Minutes – May 14, 2018

East Central Solid Waste Commission
Commission’s Office – Mora, MN
May 14, 2018

The regular meeting of the East Central Solid Waste Commission was held on May 14, 2018 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.

Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Stephen Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.

Advisory member present – Executive Director Janelle Troupe.

Others also present at the meeting included: Nate Klett of Foth Companies, Lisa Thibodeau of Chisago County, Stephanie Reynolds of Mille Lacs County, Dick Roesler of Arthur Township, Gerrald Nohner of ECSWC, and Barbara Wilder, Recording Secretary.


All present said the Pledge of Allegiance.


Commissioner McNally added: Kanabec County tire ordinance.

Commissioner Oslund added: Olson property

Commissioner Oslund moved to approve the amended Agenda, second by Commissioner Hallan, all in favor, motion carried (5-0).


Commissioner Peterson moved to approve the Meeting Minutes April 9, 2018 second by Commissioner Hallan, all in favor, motion carried (5-0).


Director Troupe added: Vintage Lock in the amount of $80.00 for 4 keys and A & K Construction in the amount of $936.85 for door repairs in Cambridge.

Commissioner Hallan moved to approve the Claims List, Paid Claims List, Hauler Rebate, the additional Claims List, Vintage Lock and A & K Construction, second by Commissioner McNally, all in favor of paying the Claims List ($184,293.57), the Paid Claims List ($73,671.49), the Hauler Rebate ($158,864.96) the Additional Claims List ($25,368.69), Vintage Lock ($80.00) and A & K Construction ($936.85), all in favor, motion carried (5-0).

Commissioner Peterson requested clarification on the MN Dept. of Revenue reimbursement of fuel tax rebate in the amount of $47,821.47.

Director Troupe responded that it was a reimbursement of fuel tax that was paid when applied for but found out that ECSWC was not eligible for it.

Commissioner McNally requested clarification mattress recycling. Does it always go to Goodwill?

Director Troupe responded that the mattresses from Mora go to Goodwill. Cambridge and Hinckley are picked up by Evergreen Recycling.


Pine County Land Sale

Director Troupe reported that the sale of ECSWC land that is attached to the Hinckley Transfer station is moving ahead. She contacted the resident and confirmed his interest based on an estimated price provided by Pine County.

Director Troupe has been working with the Pine County Attorney Reese Frederickson. It is required under the obligations of the Solid Waste Management District that a hearing will need to be done to sell this land. The hearing will be held during the June 11, 2018 Board Meeting.

Landfill Gas to Electricity

Director Troupe reported that Bruce Rehwaldt the Foth Engineer is working on the specs and bids for a new flare. Mr. Nate Klett of Foth was present at the meeting and reported that a few new gas wells will be going in, in the near future. The second item is that the bid for the new flare is about $12,000.00 more than the low bid. Foth is working with SMMPA’s engineer to figure out the better value.

Gerrald Nohner updated the Board on what has been done since last meeting. He reported that recirculation has been started and all the pumps are up and running. So far, there isn’t much improvement in getting the gas but with the improvements that are being done to the gas blanket in Phase 6A and 6B, it should start pulling the gas soon.


None at this time.


Director Troupe reported for the month ended March 31, 2018 ECSWC realized a net loss on an accrual basis of $49,016.46. On a cash flow basis for March there is an increase in cash of $103,299.11. Un-obligated cash less upcoming cash outlays at the end of the month was $3,060,704.60.

Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $2,509,496.02.

The funds are invested as follows:

The money market checking account at First Citizens National Bank earn .55%, the CDs earn 1.53%. Tonnage has decreased 1,818.73 tons from 2017.

Mr. Dick Roesler reported that he thinks the $50.00 Bank Charge should be forgiven by First Citizens National Bank and that the CD’s could possibly be earning a higher interest rate.

Commissioner McNally moved to approve the March 2018 Financial Statement, second by Commissioner Hallan, all in favor, motion carried (5-0).


Transfer Station RFP

Director Troupe reported that Patnode Trucking has been awarded the contract for hauling that began May 1, 2018.

CPI Changes for MSW Prices

Director Troupe reported that the rates would be going up on July 1, 2018 from 57.74 to 58.72 based on a CPI increase of 1.7%.

Kanabec County Tire Ordinance

Commissioner McNally reported that he had reviewed the tire ordinance for Kanabec County and found that ECSWC may not be compliant in a few of the areas.

Director Troupe responded that she has been in contact with Kanabec County’s Solid Waste Officer Teresa Wickeham about the tire ordinance and that they are working on it.

Commissioner McNally asked about Waste Management receiving Score Funds.

Director Troupe responded that they take their recycling to the Metro.

Lisa Thibodeau responded that the State should have a report available and to contact Minnesota Pollution Control Agency to verify numbers.

Olson Property

Commissioner Oslund reported that he spoke with Mr. Olson about his property that is next to the Cambridge Transfer Station. Mr. Olson gave the price of $400,000 to buy his property. Commissioner Peterson suggested a Contract for Deed. Commissioner Oslund will continue to work with Mr. Olson.


None at this time.


The June Meeting is scheduled for Monday, June 11, 2018 at 9:00 a.m. at the Commission offices.


Chairman Greene asked for a motion to adjourn. Commissioner Hallan moved to adjourn the meeting at 9:44 a.m., second by Commissioner McNally, all in favor, motion carried (5-0).

Respectfully submitted,

Barbara Wilder, Recording Secretary

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