East Central Solid Waste Commission
Commission’s Office – Mora, MN
APPROVED MINUTES
September 14, 2020
The regular meeting of the East Central Solid Waste Commission was held on September 14, 2020 at the Commission Offices, Mora MN 55051. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Isanti County Commissioner Dave Oslund, Kanabec County Commissioner Dennis McNally, Mille Lacs County Commissioner Phil Peterson and Pine County Commissioner Steven Hallan via Facetime.
Advisory Member Present – Executive Director Janelle Troupe.
Others also present included: Bruce Rehwaldt of Foth Companies.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
AGENDA APPROVAL
Director Troupe Flare to Executive Director Report.
Commissioner Peterson moved to approve the Agenda with addition, second by Commissioner Oslund, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING August 10, 2020
Commissioner Oslund moved to approve the Meeting Minutes August 10, 2020 second by Commissioner Peterson, all in favor, motion carried (5-0).
CLAIMS
Commissioner McNally moved to approve the Claims List, Paid Claims List, and the Additional Claims List, second by Commissioner Hallan. Commissioner Peterson asked about the Ziegler bill for $7,566.64, Director Troupe stated over $6,000 maintenance agreement the rest is consumables. All in favor of paying the Claims List 51 items, ($148,460.60), the Paid Claims List 8 items, ($42,909.01), and the Additional Claims 14 items ($33,543.04),VISA 21 items ($3,026.72) and Payroll Account 12 items ($101,781.90), motion carried (5-0).
PUBLIC COMMENT
There were no public comments.
JULY 2020 FINANCIAL STATEMENT
Director Troupe reported for the month ended July 31, 2020 ECSWC realized a net income on an accrual basis of $187,612. On a cash flow basis for the month of July there is an increase in cash of $308,276. Un-obligated cash less upcoming cash outlays at the end of the month was $4,188,164.
Commissioner Peterson moved to approve the July 2020 Financial Statement, second by Commissioner Oslund, all in favor, motion carried (5-0).
DEER CARCASSES
Director Troupe explained that she is getting customers asking if we are accepting deer carcasses. With chronic wasting disease, there are many landfills not accepting. She will be attending a Webinar in October providing more information about management of deer carcasses.
Commissioner McNally moved to Not accept deer carcasses in landfill, second by Commissioner Peterson, motion carried (5-0).
2021 BUDGET – CAPITAL ITEMS
Director Troupe provided a list of capital items for budget. She commented that there is a 2007 Capacity available now for $42,500 and we still have the option of purchasing the new Wilkens walking floor trailer for $84,048 which is a $1,500 deduct for multiple purchases.
Commissioner Peterson moved to purchase the 2007 Capacity for $42,500 and the Wilkens walking floor trailer for $84,048, second by Commissioner Hallan, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Household Hazardous Waste
Director Troupe reported that Kanabec County will be holding their HHW event on October 10th at ECSWC on the tipping floor. HHW staff has contacted us to see if there is interest in a permanent site here at the landfill. She responded to them with, our current permit does not include HHW and she would not want to do a permit modification of our Solid Waste Permit. We are also having a hard time finding people to work. Commissioner McNally suggested that maybe Kanabec County could lease an area for HHW collection. Consensus of the Board was to lease an area to Kanabec County for HHW purposes.
Tire Recycling
Director Troupe reported that Liberty Tire sent us a contract last year, October 2019, that was forwarded to MCIT to review. MCIT told us the Liberty Contract presents significant concerns from both a risk management and an MCIT coverage perspective. Liberty Tire’s rates were more than we are currently paying. Tire Aggregate provided a quote for Mora of $1,190 bring cost of recycling a car tire to between $3 and $4.
First State Tire still has State Contract through April 30, 2021 and is the lower cost. Commissioner Peterson moved to raise cost of tire disposal to $4 for car tire, second by Commissioner Oslund, Commissioner Hallan voted no motion carried (4-1).
Transfer Stations
Director Troupe reported that at the Cambridge Transfer Station, there is a design capacity of 100,000 tons and a permit capacity of 64,000 tons. We are having SRC bring all their semi loads of MSW directly to Mora to eliminate being over capacity. I have requested that the permit capacity be changed to 80,000 tons. The permit expired last summer and there is no indication that the MPCA has started the re-permitting process. She also commented that she had met for a skype meeting with the MPCA Engineer to discuss the Hinckley Permit.
The Board asked Director Troupe to send a letter requesting answers.
Job Openings
Director Troupe reported that there are 2 positions open: Facilities Manager and Class A Driver.
Flare
Director Troupe reported that the flare has not been working properly. Bruce Rehwaldt commented that he had talked to Gerrald Nohner this morning and it may be a moisture problem caused by not draining properly.
OCTOBER MEETING DATE
The October Meeting is scheduled for Monday, October 12, 2020 at 9:00 a.m. at the Commission Offices, located at 1756 180th Ave Mora MN 55051
ADJOURNMENT
Chairman Greene asked for a motion to adjourn at 10:05 AM, Commissioner Oslund moved to adjourn the meeting, second by Commissioner Peterson, all in favor, motion carried (5-0).
Respectfully submitted,
Janelle Troupe, Executive Director