September 11 2023 Meeting Minutes

East Central Solid Waste Commission

Commission’s Office, Mora, MN


September 11, 2023

The regular meeting of the East Central Solid Waste Commission was held on September 11, 2023 at East Central Solid Waste Commission Main Office, Mora, MN.  Chairman Greene called the meeting to order at 9:00 am.

Members present at the meeting included:  Chisago County Commissioner Richard Greene, Isanti County Commissioner Bill Berg, Kanabec County Commissioner Alison Holland arrived at 9:18am, Mille Lacs County Commissioner Phil Peterson and Pine County Commissioner Steve Hallan.

Advisory Member Present – Executive Director Janelle Troupe.

Others present at the meeting included:  Assistant Director John Kellas, ECSWC, Cami Van Able, Foth, Bruce Rehwaldt, Foth, Gene Kramer, Arthur Township, Lisa Thibodeau, Chisago County, Trina Bergloff, Isanti County, Ryan Carda, Kanabec County, Keenan Hayes, Mille Lacs County, Caleb Anderson, Pine County, Heidi Ringhofer, MPCA Duluth, Danielle Drussell, MPCA Duluth, Tracy Emerson, ECSWC.


All present said the Pledge of Allegiance


Commissioner Hallan moved to approve the agenda second by Commissioner Berg, all in favor, motion carried (4-0).


Commissioner Holland moved to approve the Meeting Minutes August 14, 2023 second by Commissioner Berg, all in favor, motion carried (4-0).


Commissioner Peterson moved to approve the Claims List, Paid Claims List, the Additional Claims List, Hauler rebate, additional approved to pay before the meeting second by Commissioner Hallan all in favor of paying the Claims List 47 items ($246,628.46), the additional claims 14 items ($17,530.05), the Paid Claims List 6 items ($15,698.13), Payroll 13 items ($136,178.63), all in favor, motion carried (4-0).


For month ended July 31, 2023 the ECSWC realized a net income on an accrual basis of $292,402.  On a cash flow basis for the month of July there is a decrease in cash of $72,102.  Un-obligated cash less upcoming cash outlays at the end of the month was $4,021,456.

Reserve accounts for landfill expansion, hauler rebate, operating contingency and host facility fund total $7,126,194.

Commissioner Berg moved to approve the July 31, 2023 Financial Statements second by Commissioner Peterson, all in favor, motion carried (4-0).

County ReTRAC Reporting – MPCA

Danielle Drussell and Heidi Ringhofer with the MPCA talked about ReTRAC reporting and the importance of verifying the hauler data.  All reports from haulers and landfills should match, currently they do not.  Some haulers aren’t reporting at all, these haulers are in NON compliance, MPCA is asking the counties to get all haulers IN compliance.  We need to get all haulers to do their reporting for the year which is due February 1st of each year.

ECSWC will be sending letters out to all our contract haulers to be sure they are all in compliance.


2022 Audit

We had the exit interview for the 2022 audit at 8:00 am this morning.  A power point presentation and letters will be sent to the Commissioners via email.


The October Meeting is scheduled for Monday October 9, 2023 at 9:00 am at the ECSWC main office in Mora.


Chairman Greene asked for a motion to adjourn.  Commissioner Berg moved to adjourn the meeting at 10:00 am second by Commissioner Holland all in favor, motion carried (5-0).

Respectfully Submitted,

Tracy Emerson, Recording Secretary

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