East Central Solid Waste Commission, Commission’s Office, Mora, MN, APPROVED MINUTES, March 13, 2023
The regular meeting of the East Central Solid Waste Commission was held on March 13, 2023 at East Central Solid Waste Commission Main Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 am.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Isanti County Commissioner Alternate, Mike Warring, Kanabec County Commissioner Alison Holland, Mille Lacs County Commissioner Phil Peterson and Pine County Commissioner Steve Hallan.
Advisory Member Present – Executive Director Janelle Troupe.
Others present at the meeting included: Assistant Director John Kellas, ECSWC, Bruce Rehwaldt, Foth, Lisa Thibodeau, Chisago County, Tracy Emerson, ECSWC.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance
AGENDA APPROVAL
Addition to the Agenda – 8.3 Capital Equipment
Commissioner Peterson moved to approve the Agenda, second by Commissioner Hallan, all if favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING January 9, 2022
Commissioner Hallan moved to approve the Meeting Minutes February 13, 2022 second by Commissioner Hallan, all in favor, motion carried (5-0).
CLAIMS
Commissioner Hallan moved to approve the Claims List, Paid Claims List, the Additional Claims List, second by Commissioner Holland all in favor of paying the Claims List 51 items ($500,119.85), the additional claims 7 items ($8,882.87), the Paid Claims List 5 items ($10,203.53), Payroll 13 items ($158,146.94), all in favor, motion carried (5-0)
OLD BUSINESS
None
PUBLIC COMMENT
None
JANUARY 2023 FINANCIAL STATEMENT
For month ended January 31, 2023 the ECSWC realized a net income on an accrual basis of $141,864. On a cash flow basis for the month of January there is an decrease in cash of $60,184. MCIT insurance annual cost and the purchase of a Service Truck attributed for the reduction in cash. Un-obligated cash less upcoming cash outlays at the end of the month was $3,295,681
Reserve accounts for landfill expansion, hauler rebate, operating contingency and hot facility fund total $7,402,202.
Commissioner Holland moved to approve the January 31, 2023 Financial Statements second by Commissioner Peterson, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR’S REPORT
Odor Complaint
There was an odor complaint at 8:00 AM on March 1 and one on March 5 from a neighbor down Old Hwy 23. This odor complaint was reported to the MPCA as in all odor complaints. Odor complaints will also be in the annual report from that year.
CON Meeting with MPCA
John Kellas and I met with staff from the MPCA about Certificate of Need (CON). The State has to grant CON in order for ECSWC to go ahead with permitting. In our discussion, we learned that Mille Lacs CON was given to Elk River landfill through 2025. Each County will be responsible for the letter and the request for additional CON for their county. I will provide a brief explanation of CON and Goal/Volume tables at the meeting.
The State has requested a letter be sent from county requesting the CON, instead of doing the Goal Volume Table. I will be sending the form and letter request to each counties Solid Waste Officers.
CAPITAL EQUIPMENT
Roll Off
John Kellas, Assistant Director, provided the following:
I have been searching for a replacement roll off truck to replace our current roll off truck. It appears the supply chain issue is affecting roll off production as well. I have searched across the country and there are very limited trucks available, what I am finding is new or very old stock. I have located 1 roll off being built in California that is in or close to our budgeted number (information enclosed). I will provide you with other information out of Texas of a dealer who specializes in Roll offs and you can see other than new $300,000+ trucks the used chassis they are converting to roll off trucks are very expensive.
With all this being said I recommend we purchase the new 2023 Freightliner from Commerce Truck & Equipment Sales LLC offer while it is being built. The extended costs (i.e., taxes, dealer charges, etc.) will take us slightly over our budgeted amount for this purchase. (Budget is $200,000)
Consensus of the Board, go ahead with this.
Aerial Lift
John Kellas serves as our Safety Director. During inspections at our sites, he has determined that we are in need of an articulated boom lift at our Hinckley site for tarping loads like we have in Cambridge. We are requesting $50,000 to purchase a lift for Hinckley. An articulated lift would be more appropriate for Mora as well than our current lift. This item was not budgeted.
Commissioner Hallan moved to approve the purchase of an Aerial Lift for Hinckley second by Commissioner Holland, all in favor, motion carried (5-0).
PUBLIC COMMENT
Bruce Rehwaldt from Foth stated the Annual Report is complete.
APRIL MEETING DATE
The April Meeting is scheduled for Monday April 10, 2023 at 9:00 am at the ECSWC main office in Mora.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Holland moved to adjourn the meeting at 9:40 am second by Commissioner Warring all in favor, motion carried (5-0).
Respectfully Submitted,
Tracy Emerson