East Central Solid Waste Commission
Commission’s Office – Mora, MN
July 9, 2018
The regular meeting of the East Central Solid Waste Commission was held on July 9, 2018 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Stephen Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Gerrald Nohner and Jon LaFleur of ECSWC, Stephanie Reynolds of Mille Lacs County, and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
Director Troupe added: Hinckley Property to the Executive Director Report and Core & Main to the Claims.
Commissioner Hallan moved to approve amended the Agenda, second by Commissioner Oslund, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING JUNE 11, 2018
Commissioner Peterson moved to approve the Meeting Minutes June 11, 2018 second by Commissioner Hallan, all in favor, motion carried (5-0).
Director Troupe added: Core & Main amount approximately $4,500.00 to the claims list. The fusion machine was just delivered Friday, July 6 and no invoice has been received yet.
Commissioner Oslund moved to approve the Claims List, Paid Claims List, the additional Claims List, and Core & Main, second by Commissioner Hallan, all in favor of paying the Claims List ($223,521.46), the Paid Claims List ($49,876.82), the Additional Claims List ($9,288.37), and Core & Main for approximately $4,500.00, all in favor, motion carried (5-0).
Landfill Gas to Electricity
Director Troupe reported that there have been problems producing enough landfill gas to run SMMPA’s engine. On July 2, we were able to get the new wells online with 58% methane and 0 oxygen.
The blowers are very close to being retired. Neither them nor the flare are working properly. Equipment needs to updated as soon as possible.
Both Director Troupe and Mr. Bruce Rehwaldt have been in contact with SMMPA. Bruce was able to contact the manufacturer of the blower package that is here right now. They provided some drawings, some electronic information and specs on the existing blowers.
The new flare is ordered and should be here in about two months. It is still unclear if blowers should be ordered.
Commissioner Hallan moved to continue with plans to put the new flare up top, that Director Troupe and Bruce Rehwaldt continue to work with SMMPA and to get a price for the blowers by the next meeting, second by Commissioner McNally, all in favor, motion carried (5-0).
None at this time.
APRIL FINANCIAL STATEMENT
Director Troupe reported for the month ended May 31, 2018 ECSWC realized a net income on an accrual basis of $45,956.70. On a cash flow basis for May there is a decrease in cash of $37,052.47. Un-obligated cash less upcoming cash outlays at the end of the month was $3,141,358.73.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $2,485,405.58.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earn .55%, the CDs earn 1.53%. Tonnage has decreased 1,618 tons from 2017.
Director Troupe contacted the bank and the current rate for the CD’s went up to 2%.
Commissioner Oslund moved to approve the May 2018 Financial Statement, second by Commissioner Hallan, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
2019 Hauler Contracts
Director Troupe reported that quite a few Hauler Contracts have been signed by the haulers and Chairman Greene. A copy will be made and sent back to the haulers with a copy of the Industrial Waste Plan.
Director Troupe reported that 8 woodchucks have been trapped from under the office. There are more and they have created tunnels under the office. She requested suggestions on how to handle them.
Commissioner McNally suggested to put dirt in the tunnel and then water, repeat.
Director Troupe will have one of the employees try that.
Concrete Work – Cambridge
Director Troupe reported that there is a dip in the asphalt in front of the doors of the Cambridge Tipping Floor. The contractor that provided the low bid last year to do the Hinckley floor has provided a bid in the amount of $7,953.50 for putting a concrete apron in front of the doors.
Commissioner Peterson moved to approve the new concrete in Cambridge in the amount of $7,953.50, second by Commissioner Oslund, all in favor, motion carried (5-0).
Director Troupe reported that the property in Hinckley has been sold and the money is in the bank.
Jon LaFleur reported that Patnode Trucking is not doing the trailer maintenance that they are getting paid to do such as fixing tarps and poles.
Director Troupe suggested canceling the maintenance agreement with Patnode effective August 1, 2018 and to hire an employee to do the maintenance on the trailers.
Commissioner Hallan moved to approve to hiring another employee, second by Commissioner Peterson, all in favor, motion carried (5-0).
AUGUST MEETING DATE
The August Meeting is scheduled for Monday, August 13, 2018 at 9:00 a.m. at the Commission offices.
Chairman Greene asked for a motion to adjourn. Commissioner Peterson moved to adjourn the meeting at 9:54 a.m., second by Commissioner McNally, all in favor, motion carried (5-0).
Barbara Wilder, Recording Secretary