East Central Solid Waste Commission
Commission’s Office, Mora MN
UNAPPROVED MINUTES
January 10, 2022
The regular meeting of the East Central Solid Waste Commission was held on January 10, 2022 at East Central Solid Waste Commission Main Office, Mora, MN. Chairman Greene called the meeting to order at 9:00am.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Isanti County Commissioner Dave Oslund, Kanabec County Commissioner Dennis McNally, Mille Lacs County Commissioner Phil Peterson, and Pine County Commissioner Steve Hallan.
Advisory Member Present – Executive Director Janelle Troupe.
Others also present at the meeting included: V.J. Polkus, Ziegler Inc, Dave Dennison, BOMAG, Tom Major, RMS, Gene Kramer, Arthur Township, Bruce Rehwaldt, Foth, Tracy Emerson and Gerrald Nohner from ECSWC.
Director Troupe called the meeting to order at 9 AM.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance
ORGANIZATION OF THE BOARD – ELECTION OF CHAIRMAN/VICE CHAIRMAN/TREASURER
Director Troupe called for nominations for the Chairman position.
Commissioner Hallan nominated Commissioner Greene to the Chairman position, all in favor of Commissioner Greene to the Chairman position, nomination approved.
Chairman Greene called for nominations for Vice-Chairman.
Commissioner McNally nominated Commissioner Peterson for the Vice-Chairman position, all in favor of Commissioner Peterson for the Vice-Chairman, nomination approved.
Chairman Greene called for nominations for Treasurer.
Commissioner McNally nominated Commissioner Hallan to the Treasurer position, all in favor of Commissioner Hallan for the Treasurer, nomination approved.
Chairman Greene called for Confirmation of Official Newspaper – Kanabec Times. Commissioner McNally moved to approve The Kanabec Times as the Official Newspaper, second by Commissioner Oslund all in favor, motion carried (5-0).
Chairman Greene called for Confirmation of Meeting Dates – 2nd Monday of Each Month. Commissioner McNally moved to approve Meeting Dates – 2nd Monday of Each Month, second by Commissioner Oslund, all in favor, motion carried (5-0).
Chairman Greene called for Confirmation of Official Depository of funds – First Citizens National Bank. Commissioner McNally moved to approve the Official Depository of funds – First Citizens National Bank, second by Commissioner Oslund, all in favor, motion carried (5-0).
AGENDA APPROVAL
Commissioner Oslund moved to approved the Agenda, second by Commissioner Peterson. All in favor, motion carried (5-0)
MEETING MINUTES FOR BOARD MEETING December 13, 2021
Commissioner Hallan moved to approve the Meeting Minutes December 13, 2021 second by Commissioner McNally, all in favor, motion carried (5-0)
CLAIMS
New claims added, MCIT bill will need to be paid by the end of the month, is larger than usually due to Workmen’s Comp being higher, due to more employees.
Commissioner Hallan moved to approve the Claims List, Paid Claims List, the Additional Claims List, second by Commissioner McNally all in favor of paying the Claims List 45 items ($236,736.10), the Paid Claims List 11 items ($31,841.43), Payroll 13 items ($109,422.54), all in favor, motion carried (5-0).
LANDFILL COMPACTOR
We received quotes from RMS, a BOMAG dealer and Ziegler, a CAT dealer.
- Asking for 60-day price quotes
- Cost for fire suppression on BOMAG
- Warranty information on BOMAG
- Need insurance information without fire suppression
Motion was tabled until February 14, 2022 meeting.
NOVEMBER 2021 FINANCIAL STATEMENT
Director Troupe reported for the month ended November 30, 2021 ECSWC realized a net income on an accrual basis of $99,042. On a cash flow basis, for the month of November, there is an increase in cash of $216,318. Un-obligated cash less upcoming cash outlays at the end of the month was $4,288,247.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $4,482,295.
Commissioner McNally moved to approve the November 2021 Financial Statement, second by Commissioner Hallan all in favor, motion carried (5-0)
EXECUTIVE DIRECTOR’S REPORT
2020 State Audit
The Office of the State Auditor has still not completed our 2020 Audit. It is normally completed in October.
Purchasing Policy
An updated Purchasing Policy was presented at the meeting. The update included the increase amount from $100,000 to $175,000 per State guidelines. Commissioner Peterson moved to approve the change, second by Commissioner Oslund, all in favor, motion carried (5-0).
PUBLIC COMMENT
Bruce Rehwaldt from Foth asked if we want a 7-8 year landfill permit or should we go for the full 10 years. It was decided to do the 7-8 year permit.
FEBRUARY MEETING DATE
The February Meeting is scheduled for Monday February 14, 2022 at 9:00 am at the ECSWC Main Office.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Oslund moved to adjourn the meeting at 10:30, second by Commissioner Peterson, all in favor, motion carried (5-0)
Respectfully submitted,
Tracy Emerson