East Central Solid Waste Commission
Commission’s Office – Mora, MN
APPROVED MINUTES
December 11, 2017
The regular meeting of the East Central Solid Waste Commission was held on December 11, 2017 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Steve Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Gene Kramer, Fred Sawatzky and Matt Johnson of Arthur Township, Stephanie Reynolds of Mille Lacs County and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
AGENDA APPROVAL
Director Troupe added: Wastequip, Olson Property and Scrap Equipment.
Commissioner Hallan moved to approve the amended Agenda, second by Commissioner McNally, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING NOVEMBER 13, 2017
Commissioner Peterson moved to approve the Meeting Minutes November 13, 2017, second by Commissioner Oslund, all in favor, motion carried (5-0).
CLAIMS
Commissioner Oslund moved to approve the Claims List, Paid Claims List and the Additional Claims, second by Commissioner Hallan, all in favor of paying the Claims List ($116,433.78), Paid Claims List ($50,790.41), and the Additional Claims List ($25,300.47), all in favor, motion carried (5-0).
PUBLIC COMMENT
None at this time.
OCTOBER FINANCIAL STATEMENT
Director Troupe reported for the month ended October 31, 2017 ECSWC realized a net loss on an accrual basis of $23,746.82. On a cash flow basis for October there is an increase in cash of $296,488.30. Year to date shows an accrual net income of $254,341.71 and an increase in cash of $523,295.59. Un-obligated cash less upcoming cash outlays at the end of the month was $4,063,031.31.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $2,446.797.28.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earns .35%, and the CDs earn 1.53%. Tonnage has increased 1,536 tons over 2016 or 1.6%.
Commissioner McNally moved to approve the October 2017 Financial Statement, second by Commissioner Hallan, all in favor, motion carried (5-0).
ARTHUR TOWNSHIP
Mr. Fred Sawatzky and Mr. Bruce Rehwaldt presented the Board with information on the wells that were installed improperly. The wells have been taken out and will be put in the proper place.
Also addressed was the runoff issue. A couple of options would be a bigger culvert or to build up the road to alleviate it. Mr. Sawatzky and Mr. Rehwaldt will be in contact with each other to figure out a solution.
HHW CONTRACT AND PAINTCARE CONTRACT
Director Troupe reported that it is time to approve Contracts for the Operation of a Household Hazardous Waste Program with the Minnesota Pollution Control Agency and with PaintCare for paint collection reimbursement. The Term of Agreement is January 1, 2018 to December 31, 2022.
Mille Lacs County will be contracting with Stearns County for HHW programs.
Commissioner McNally moved to approve Director Troupe to sign both Contracts, second by Commissioner Olsund, all in favor, motion carried (5-0).
2018 BUDGET
Director Troupe reported that the proposed budget is based on 95,000 tons of MSW being delivered to the ECSWC facilities. The accrual budge shows a total income of $6,102,600. Total expenses in the cash budget are $4,376,939.47, which includes $144,000 contribution to the financial assurance account. The accrual budge shows expenses totaling $5,425,211 of which $1,096,600 is depreciation expense.
Capital Items on the budget will be brought back to the Board prior to any purchases. A price was provided by Verizon for a security camera that can be moved from site to site as the need arises. Government plan is $350.00 with a monthly Internet fee of $35.00.
AED (Automatic External Defibrillator), pricing through Minnesota Safety Council ends December 20, 2017 on AEDs.
Commissioner Hallan moved to approve the 2018 Budget, second by Commissioner Peterson, all in favor, motion carried (5-0).
WASTEQUIP
Director Troupe reported that she received a quote in the amount of $7,935.47 for a 20-yard roll-off cardboard container for Cambridge. The tax and shipping in the amount of $1060.00 may be deducted.
Commissioner McNally moved to approve for discussion the purchase of the 20-yard cardboard container in the amount of $6875,47, second by Commissioner Hallan, all in favor, motion carried (5-0).
Commissioner McNally asked if a bailer should be purchased instead. After discussion the general consensus was to wait on buying a bailer.
OLSON PROPERTY
Commissioner Oslund reported that he met with Mr. Ken Olson to discuss ECSWC purchasing his property that is adjacent to the Cambridge Transfer Station. Mr. Olson would like an offer. Commissioner Oslund will contact Mr. Olson again and present to him the information that he received on sold gravel pits.
Commissioner Oslund will also contact Isanti County to see what the ordinance for reclaiming gravel pit.
LANDFILL SCRAP EQUIPMENT
Director Troupe reported that the Bomag, D6 Dozer, storage trailer and beams from the scale house could all be sold. She will put out quotes to sell and if anything is purchased she will contact Commissioner Greene for approval.
PUBLIC COMMENT
Commissioner McNally requested information on the progress of the Mora scale.
Director Troupe reported that the current contractor needs to have three days in a row of above 32-degree weather to continue working on it. Director Troupe has been in contact with the representative from Fairbanks and he is going to try to find a different contractor to finish it.
JANUARY MEETING DATE
The January Meeting is scheduled for Monday, January 8, 2018 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Hallan moved to adjourn the meeting at 10:22 a.m., second by Commissioner Oslund, all in favor, motion carried (5-0).
Respectfully submitted,
Barbara Wilder, Recording Secretary