November 8,2021 Meeting Minutes

East Central Solid Waste Commission

Commission’s Office – Mora, MN

UNAPPROVED MINUTES

November 8, 2021

 

The regular meeting of the East Central Solid Waste Commission was held on November 8, 2021 at East Central Solid Waste Commission main office, Mora, MN.  Chairman Greene called the meeting to order at 9:00am.

 

Members present at the meeting included: Chisago County Commissioner Richard Greene, Isanti County Commissioner Dave Oslund, Kanabec County Commissioner Dennis McNally, Mille Lacs County Commissioner Phil Peterson, and Pine County Commissioner Steve Hallan.

 

Advisory Member Present – Executive Director Janelle Troupe.

 

Others also present at the meeting included: Gene Kramer, Arthur Township, Bruce Rehwaldt, Foth.

 

PLEDGE OF ALLEGIANCE

 

All present said the Pledge of Allegiance

 

AGENDA APPROVAL

 

Director Troupe added:  Write off NSF checks, Cancel lease with Chisago County for Mattress Trailer, Winter Hours, Compactor.

 

Commissioner Oslund moved to approve the Agenda, second by Commissioner McNally, all in favor, motion carried (5-0)

 

MEETING MINUTES FOR BOARD MEETING October 11, 2021

 

Commissioner Peterson moved to approve the Meeting Minutes October 11, 2021 second by Commissioner Peterson, all in favor, motion carried (5-0)

 

CLAIMS

 

Commissioner McNally moved to approve the Claims List, Paid Claims List, the Additional Claims List and Hauler Rebate List, second by Commissioner Hallan, all in favor of paying the Claims List 52 items ($180,835.61), the Paid Claims List 7 items ($15,892.49), Payroll 20 items ($101,928.72),Hauler Rebate list (130,209.74) and  the Additional Claims List 12 items ($8,793.88), all in favor, motion carried (5-0)

 

 

 

Budget 2022

 

Director Troupe presented the 2022 Budget showing an income based on 110,000 tons of MSW being delivered to East Central facilities.  Accrual Income is expected to total $7,639,700; after subtracting the Investment Earnings because those are used in Financial Assurance Funds, Cash Income totals $7,519,700.  Net Income on an accrual basis in expected to be $674,737, cash basis $1.886,783.

 

There are several Capital items that will be paid out of net income:  Semi-Tractors, Concrete Floor for Cambridge, Asphalt Repairs, Landfill Environmental Impact Statement and possible a Landfill Closure of a portion of the landfill.

 

Director Troupe reported that the CAT Compactor is being taken into the shop.  She also reported that it is 2,500 hours away from its 10,000 – hour warranty.  We had decided upon purchase that we would replace compactor when warranty was gone.

 

Budget will be brought back to December Meeting for approval.

 

SEPTEMBER 2021 FINANCIAL STATEMENT

 

Director Troupe reported for the month ended September 30, 2021 ECSWC realized a net income on an accrual basis of $200,092.72. On a cash flow basis, for the month of September, there is an increase in cash of $280,112.79. Un-obligated cash less upcoming cash outlays at the end of the month was $3,735,841.

 

Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $5,530,840.

 

The funds in September are invested as follows:

The money market checking account at First Citizens National Bank earns .10%, the CDs earn 2.25%.  The Magic Fund rate is .02% and Unity Bank current interest rate is .25%

 

Director Troupe asked permission to write off NSF from the years 2014 – 2017 in the amount of $648.25.  Motion by Commissioner Hallan, second by Commissioner Peterson to write off NSF checks in the amount of $648.25, all in favor, motion carried.

 

Commissioner Hallan moved to approve the September 2021 Financial Statement, second by Commissioner Oslund, all in favor, motion carried (5-0)

EXECUTIVE DIRECTOR’S REPORT

New Cambridge Building

 

Director Troupe reported that there are three counties in close proximity to each other with new transfer station buildings or planning new buildings:  Becker, Hubbard, and Clay.   Clay is in the process of an environmental complex that includes transfer building, meeting rooms, HHW, shredder.  Clay received a grant in the amount of $7.5 million and will be bonding for the rest.  Director Troupe plans to visit these facilities.

 

Nonmetallic Mining – Cambridge/Olson Property

 

The MPCA is requesting information about this property that is being leased to Kenny Olson for two more years.  To continue any operations, there may be a need for a Stormwater Permit and possibly an Air Permit.

 

Letter of Warning

 

MPCA sent out a Letter of Warning stating that the 2020 Annual Report about water quality was not to their satisfaction.  Foth has sent a letter requesting that the comments be removed.

 

Chisago County Trailer Lease

 

Director Troupe requested that Chisago Mattress Trailer lease be cancelled since we are no longer using Evergreen to pull our trailers.  ECSWC does not want responsibility for trailer that we are not using and we don’t know the driver or DOT information.

 

Winter Schedule

 

A schedule was presented showing closing at 1:00 on December 24 and being closed alternate Saturdays in Mora and Hinckley for the months of January and February.  Board approved by consensus.

 

PUBLIC COMMENT

 

None

 

DECEMBER MEETING DATE

 

The December Meeting is scheduled for Monday December 13, 2021 at 9:00 am at the ECSWC Commission Office.

 

ADJOURNMENT

 

Chairman Peterson asked for a motion to adjourn.  Commissioner Hallan moved to adjourn the meeting at 10:44, second by Commissioner Hallan, all in favor, motion carried (5-0)

Respectfully submitted,

 

Janelle Troupe, Executive Director

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