East Central Solid Waste Commission
Commission’s Office – Mora, MN
UNAPPROVED MINUTES
January 11, 2016
The regular meeting of the East Central Solid Waste Commission was held on January 121, 2016 at the Commission Office, Mora, MN. Director Troupe called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Steve Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Gene Kramer of Arthur Township, Kelly Schroeder of Pine County and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
ORGANIZATION OF THE BOARD – ELECTION OF CHAIRMAN/VICE CHAIRMAN/TREASURER
Director Troupe called for nominations for the Chairman position.
Commissioner Peterson nominated Commissioner Greene to the Chairman position, second by Commissioner McNally, all in favor of Commissioner Greene to the Chairman position, nomination approved.
Chairman Greene called for nominations for Vice-Chairman.
Commissioner McNally nominated Commissioner Peterson for the Vice-Chairman position, second by Commissioner Hallan, all in favor of Commissioner Peterson for the Vice-Chairman, nomination approved.
Chairman Greene called for nominations for Treasurer.
Commissioner Peterson nominated Commissioner Hallan to the Treasurer position, second by Commissioner Oslund, all in favor of Commissioner Hallan for the Treasurer, nomination approved.
Director Troupe called for Confirmation of Official Newspaper – Kanabec Times. Commissioner McNally moved to approve The Kanabec Times as the Official Newspaper, second by Commissioner Hallan, all in favor, motion carried (5-0).
Director Troupe called for the Meeting Dates – 2nd Monday of Each Month. Commissioner Oslund moved to approve the 2nd Monday of each month for the meeting date, second by Commissioner McNally, all in favor, motion carried (5-0).
Director Troupe called for the Official Depository of funds – First Citizens National Bank. Commissioner Peterson moved to approve Official Depository of funds at First Citizens National Bank, second by Commissioner McNally, all in favor, motion carried (5-0).
AGENDA APPROVAL
Director Troupe added discussion on claims, equipment needs added to the Executive Director Report and one odor complaint.
Commissioner McNally added discussion about Frattalone to the Executive Director Report.
Commissioner Peterson moved to approve the amended Agenda, second by Commissioner Oslund, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING DECEMBER 14, 2015
Commissioner Oslund moved to approve the Meeting Minutes December 14, 2015 second by Commissioner McNally, all in favor, motion carried (5-0).
CLAIMS
Director Troupe added: Tristate Pump & Control bill for $1,044.07, APA Consultants bill for $2090.00 and two bills that have not been received yet from Scott’s Lawn and Paul’s Auction.
Commissioner Hallan moved to approve the Claims List, Paid Claims List, the Additional Claims List, Tristate Pump & Control $1044.07, APA Consultants $2090.00, and for Director Troupe to contact Commissioner Greene when the bills for Scott’s Lawn and Paul’s Auction are received, second by Commissioner McNally, all in favor of paying the Claims List ($171,073.68), Paid Claims List ($58,486.12), the Additional Claims List ($56,366.61), and additional items, all in favor, motion carried (5-0).
Commissioner McNally requested clarification for the Belford Electric bill, the jump drive on Director Troupe’s reimbursement, payment to Gerrald Nohner, and Paul’s Auction for straw.
PUBLIC COMMENT
Mr. Bruce Rehwalt reported that APA Consultants has been sold to LHP.
Mr. Gene Kramer reported that he spoke with Arthur Township Board about Knife River taking the dirt piles from ECSWC to Knife River site. No one at Arthur Township was aware of any issues.
Bruce Rehwalt responded that he had initially spoken with Knife River and they were concerned about the language regarding the CUP. Gene Kramer will continue to look into.
NOVEMBER 30, 2015 FINANCIAL STATEMENT
Director Troupe reported for the month ended November 30, 2015 ECSWC realized a net income on an accrual basis of $100,828.15. On a cash flow basis for November there is a decrease in cash of $143,337.21; year to date cash has decreased $771,384.87. Un-obligated cash less upcoming cash outlays at the end of the month was $2,679,830.23.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $1,945,390.31.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earns .35%, the CDs earn .55% and .61%.
There is an increase in tonnage of 2,280.57 tons from 2014 or 2.7%.
Commissioner Peterson moved to approve the November 2015 Financial Statement, second by Commissioner McNally, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Solid Waste Plan
Director Troupe reported the Solid Waste Plan is complete and has been sent out to the PCA and all five county offices. Publications will be coming out in the paper January 13th and 14th, 2016. The Public notice period will end on February 12, 2016. After that time the CON will be requested along with final approval of the Plan.
Landfill Closure Project
Director Troupe requested permission to have Foth start working on Closure Plans.
Commissioner Hallan moved to approve Foth to start working on Closure Plans, second by Commissioner McNally, all in favor, motion carried (5-0).
Equipment
Director Troupe requested permission to have Nuss take the Excavator smooth bucket that is at ECSWC and exchange it for a bucket that has teeth.
Commissioner Peterson moved to approve Director Troupe to have Nuss replace the smooth bucket with a bucket that has teeth, second by Commissioner Oslund, all in favor, motion carried (5-0).
Director Troupe will also inquire about pricing from John Deere on a JD850.
Odor Complaint
Director Troupe reported one odor complaint.
Bruce Rehwalt will discuss with SMMPA to see if they can get the flare and the generator working together.
Frattalone Lien
Bruce Rehwalt reported that lien has been satisfied with a lien wavier from Frattalone. He will follow up with Bjorklund.
PUBLIC COMMENT
Mr. Gene Kramer reported that Arthur Township appreciates the work that ECSWC has done on the drainage and the Township would also like a copy of the Solid Waste Plan.
FEBRUARY MEETING DATE
The February Meeting is scheduled for Monday, February 8, 2016 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner McNally moved to adjourn the meeting at 9:52 a.m., second by Commissioner Hallan, all in favor, motion carried (5-0).
Respectfully submitted,
Barbara Wilder
Recording Secretary