East Central Solid Waste Commission
Commission’s Office – Mora, MN
March 13, 2017
The regular meeting of the East Central Solid Waste Commission was held on March 13, 2017 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Steve Hallan and Mille Lacs County Commissioner Phil Peterson.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Lisa Thibodeau of Chisago County, Gerrald Nohner of ECSWC and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
Commissioner McNally moved to approve the Agenda, second by Commissioner Peterson, all in favor, motion carried (4-0).
MEETING MINUTES FOR BOARD MEETING FEBRUARY 13, 2017
Commissioner McNally moved to approve the amended Meeting Minutes February 13, 2017, second by Commissioner Hallan, all in favor, motion carried (4-0).
Commissioner McNally inquired about where the minutes say that Director Troupe called the meeting to order when it should state that Chairman Greene called the meeting to order and the Mora Scale section should be rephrased to read: The scale is 28 years old and has been working especially the last years without much maintenance, up to the last month.
Commissioner Peterson moved to approve the Claims List, Paid Claims List and the Additional Claims List, second by Commissioner Hallan, all in favor of paying the Claims List ($120,997.44), Paid Claims List ($120,461.13), and the Additional Claims List ($35,981.39), all in favor, motion carried (4-0).
Commissioner Peterson requested clarification on the Vanderpoel Disposal claim and Commissioner McNally requested clarification on the Ferguson Waterworks claim.
Director Troupe responded there was damage that had occurred to a Vanderpoel truck while unloading in the landfill and Ferguson Waterworks was a Butt Welder for plastic.
Director Troupe reported that she received two quotes for replacing the Mora Scale.
Commissioner Hallan moved to approve Director Troupe to purchase a new scale up to $90,000.00, second by Commissioner McNally, all in favor, motion carried (4-0).
None at this time.
JANUARY 31, 2017 FINANCIAL STATEMENT
Director Troupe reported for the month ended January 31, 2017 ECSWC realized a net loss on an accrual basis of $25,291.72. On a cash flow basis for January there is an increase in cash of $86,742.09. Un-obligated cash less upcoming cash outlays at the end of the month was $3,668,356.55.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $2,404,918.54.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earns .35%, the CDs earn .73% and 1.1%.
Tonnage for the month of February 2017 was 6,532.08.
Commissioner Hallan moved to approve the January 2017 Financial Statement, second by Commissioner Peterson, all in favor, motion carried (4-0).
MSW PRICING PRIVATE HAULER
Director Troupe reported that the Pine County Board is recommending that we look at our pricing for MSW and scale fee. An example of charges without a scale fee was provided.
Commissioner Hallan reported that Pine County is going to set up roll-offs this summer in Willow River and customers will be charged per bag.
Director Troupe reported that she would set a minimum flat fee of $10.00 for couches and chairs.
This discussion will be tabled for the April meeting.
EXECUTIVE DIRECTOR REPORT
Director Troupe reported that the repairs to the Bomag were due to plastic being in the fuel tank.
Director Troupe reported that Patnode Trucking has turned in inspection sheets on the trailers and Joel Patnode has been on-site several times in the last few weeks dealing with maintenance of trailers.
Volvo Excavator Bucket
Director Troupe reported that the bucket on the excavator broke and can no longer be repaired. She will get quotes for a new one and a rebuilt one.
Director Troupe reported that the permit was approved and advertisements for bids will be in this week’s paper. Mr. Myron Belford will be on-site after the meeting to look at burying electrical for the closure.
Director Troupe reported that we could haul our own leachate if we had a stainless-steel tanker trailer.
Commissioner Hallan moved to approve the purchase of a tanker trailer not to exceed $30,000.00, second by Commissioner Peterson, all in favor, motion carried (4-0).
Commissioner McNally inquired about the dirt pile and if it could be used to fill manure pits. Bruce Rehwaldt responded that it is a mixture of gravel, rock and silt. This can be used to fill a manure pit so Commissioner McNally will notify the Soil and Water committee that there is free dirt available.
Director Troupe reported that there was no response from the other counties in regards to the Green Corps application. Lisa Thibodeau responded that the internship is paid by the PCA and the funds may be getting cut.
Commissioner Peterson moved to approve up to $5,000.00 from general funds for a recycling intern, second by Commissioner Hallan, all in favor, motion carried (4-0).
APRIL MEETING DATE
The April Meeting is scheduled for Monday, April 10, 2017 at 9:00 a.m. at the Commission offices.
Chairman Greene adjourned the meeting at 10:28.