East Central Solid Waste Commission
Commission’s Office, Mora, MN
APPROVED MINUTES
June 12, 2023
The regular meeting of the East Central Solid Waste Commission was held on June 12, 2023 at East Central Solid Waste Commission Main Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 am.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Isanti County Commissioner Bill Berg, Kanabec County Commissioner Alison Holland, Mille Lacs County Commissioner Phil Peterson and Pine County Commissioner Steve Hallan.
Advisory Member Present – Executive Director Janelle Troupe.
Others present at the meeting included: Assistant Director John Kellas, ECSWC, Bruce Rehwaldt, Foth, Cami Van Able, Foth, Lisa Thibodeau, Chisago County, Tracy Emerson, ECSWC.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance
AGENDA APPROVAL
Addition to the Agenda – Assistant Director Kellas would like to present a few quotes on a Dozer. The addition will take place after the Executive Director Report.
Commissioner Hallan moved to approve the agenda and the addition to the agenda second by Commissioner Holland, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING May 8, 2023
Commissioner Peterson moved to approve the Meeting Minutes May 8, 2023 second by Commissioner Berg, all in favor, motion carried (5-0).
CLAIMS
Commissioner Berg moved to approve the Claims List, Paid Claims List, the Additional Claims List, second by Commissioner Holland all in favor of paying the Claims List 51 items ($197,763.98), the additional claims 10 items ($24,650.61), the Paid Claims List 8 items ($17,738.50), Payroll 13 items ($134,132.40), all in favor, motion carried (5-0).
MARCH 2023 FINANCIAL STATEMENT
For month ended April 30, 2023 the ECSWC realized a net income on an accrual basis of $178,896. On a cash flow basis for the month of March there is a decrease in cash of $31,518. Un-obligated cash less upcoming cash outlays at the end of the month was $3,530,059.
Reserve accounts for landfill expansion, hauler rebate, operating contingency and hot facility fund total $7,120,144.
Commissioner Hallan moved to approve the April 30, 2023 Financial Statements second by Commissioner Berg, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR’S REPORT
2022 Audit
Auditors from CLA continue to work on ECSWC 2022 Audit. The expectation is to be done in June sometime.
SMMPA Engine
We need to provide a letter to Southern Minnesota Municipal Power Agency (SMMPA) stating ECSWC will continue to support the Agreement with SMMPA and is developing plans to put out for bid for gas system upgrades. The Board is committed to this project and will make funds available for the upgrade.
The Board has requested that a representative from SMMPA join our meeting next month for discussion.
Commissioner Hallan moved to approve the confirmation for upgrades to the system second by Commissioner Holland, all in favor, motion carried (5-0).
CON Letter Submittal to MPCA
The required information has all been received now from everyone so I will be submitting CON request to MPCA on Monday June 12, 2023.
PaintCare Agreement
Request Board approval on Agreement with PaintCare. The Executive Director is the Program Manager for both PaintCare and HHW Contracts to provide reimbursement to the member counties. The contract is signed through EDocs, no paper copy.
Commissioner Berg moved to approve the EDoc signature for the agreement second by Commissioner Hallan, all in favor, motion carried (5-0).
Waste Delivery Agreement
Several Haulers have sent back their 2024-2027 Hauler Agreements for signature. Chairman and Executive Director will sign and mail a copy back to them.
Addition to Agenda
Assistant Director Kellas has received bids for a Dozer. The one chosen was from John Deere 950 class, has ripper.
Commissioner Peterson moved to approve the purchase of the used John Deere Dozer at $554,000 second by Commissioner Holland, all in favor, motion carried (5-0).
Public Comment
Assistant Director Kellas stated the landfill had a leachate leak that has been taken care of and will be reported to the MPCA.
CLOSED SESSION
Commissioner Peterson moved to approve going to Closed Session at 9:50 am second by Commissioner Hallan, all in favor, motion carried (5-0).
Commissioner Peterson moved to approve closing the Closed Session at 10:30 am second by Commissioner Hallan, all in favor, motion carried (5-0).
Board has asked Executive Director to review all member counties benefits for comparison to East Central Solid Waste Commission’s and have a Closed Session meeting in July.
JULY MEETING DATE
The July Meeting is scheduled for Monday July 10, 2023 at 9:00 am at the ECSWC main office in Mora.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Holland moved to adjourn the meeting at 10:35 am second by Commissioner Berg all in favor, motion carried (5-0).
Respectfully Submitted,
Tracy Emerson