July 10, 2017 Minutes

  East Central Solid Waste Commission

Commission’s Office – Mora, MN


July 10, 2017


The regular meeting of the East Central Solid Waste Commission was held on July 10, 2017 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.


Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Steve Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.


Advisory member present – Executive Director Janelle Troupe.


Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Gene Kramer of Arthur Township, Lisa Thibodeau and Paul Dennison of Chisago County, Dave Halvorson – Arthur Township resident, Michele McPherson of Mille Lacs County, Jean McNally of Kanabec County, Troy Freihammer of Stearns County, Caleb Anderson of Pine County, Jennifer Volkman of MPCA, Gerrald Nohner of ECSWC and Barbara Wilder, Recording Secretary.




All present said the Pledge of Allegiance.




Director Troupe added: Van Trailer and lawn mowing to the Executive Director Report.


Commissioner Peterson moved to approve the amended Agenda, second by Commissioner Oslund, all in favor, motion carried (5-0).




Commissioner Hallan requested clarification on the Special Meeting Minutes June 26, 2017. The $30,000 is the amount for one months rent on the 2014 compactor. Ziegler will cover the additional three months rent until the new CAT arrives.


Ms. Lisa Thibodeau requested clarification on the regular Meeting Minutes June 12, 2017. The Green and Brown Glass is that was received is for beneficial use only and not being placed into the landfill.


Commissioner Hallan moved to approve the amended Meeting Minutes June 12, 2017, and Special Meeting Minutes June 26, 2017, second by Commissioner McNally all in favor, motion carried (5-0).






Director Troupe requested permission to pay: Mike’s Lawn Service $2,019.94 (this includes ruff mowing of the land app site), Evergreen Recycling $10,765.00 (mattress, and electronic recycling), Hancock $4,955.54 (for the pond), and Chamberlain Oil $320.38.


Commissioner Oslund moved to approve the Claims List, Paid Claims List, the Household Hazardous Reimbursement, the Additional Claims List, Mike’s Lawn ($2,019.94), Evergreen Recycling ($10,765.00), Hancock ($4,955.54) and Chamberlain Oil ($320.38), second by Commissioner Peterson, all in favor of paying the Claims List ($251,837.18), Paid Claims List ($68,435.44), the Household Hazardous Reimbursement ($26,624.60) the Additional Claims List ($257,592.13), and the four additional bills, all in favor, motion carried (5-0).




Mr. Dave Halvorson asked for an update on rising of the top of the garbage and how high it was going to get.


Mr. Bruce Rehwaldt responded that they are attempting to get to the final grade for closure. Director Troupe responded that there was an excess amount of dirt that had to be dug out and garbage put in its place as well.




Director Troupe reported for the month ended May 31, 2017 ECSWC realized a net income on an accrual basis of $103,018.96. On a cash flow basis for May there is a decrease in cash of $122,033.62. Year to date shows an accrual net income of $251,766.87. Un-obligated cash less upcoming cash outlays at the end of the month was $3,890,433.14.


Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $2,293,198.06.


The funds are invested as follows:


The money market checking account at First Citizens National Bank earns .35%, the CDs earn .73% and 1.1%. Tonnage has increased 1,018.15 tons over 2016 or 2%.


Director Troupe reported that the CD’s are all coming due this month. She will get rates from all the area banks and is requesting permission from the Board to reinvest $2,000,000 into CD’s.


Commissioner Hallan moved to approve Director Troupe to reinvest $2,000,000 into CD’s, second by Commissioner Oslund, all in favor, motion carried (5-0).




Commissioner Peterson moved to approve the May 2017 Financial Statement, second by Commissioner McNally, all in favor, motion carried (5-0).






Director Troupe reported that Harlan Bellin, the Saturday Heavy Equipment Operator at Cambridge has retired after nine years of working for us. One of the more recent Heavy Equipment Operators left employment at the end of June. The Saturday Cambridge Operator has been replaced but not the full-time operator.


Van Trailer


Director Troupe reported that the van trailer that was down in Cambridge for mattresses can no longer be used so the one that was at Mora had to be put in its place. This results in no way of transporting mattresses to Goodwill.


Consensus from the Board is for Director Troupe to look for a replacement van trailer.


Lawn Mowing / Land App Mowing


Director Troupe reported that the land app site has not been mowed yet. She will look into finding someone to get it mowed.




Ms. Jennifer Volkman from the MPCA Household Hazardous Waste division presented information about the Joint Powers Agreement with East Central Solid Waste for HHW. She explained the upcoming contract that needs to be completed and signed to participate in the program and that the reporting needs to be completed on time to be eligible for pass through money.


The consensus after much discussion is that Mille Lacs County would be reporting to Stearns County with their HHW and that more information on increasing household hazardous waste collections will be looked into.




Bruce Rehwaldt reported that the pond is almost done.


Lisa Thibodeau asked Director Troupe about separating MSW and demolition at the transfer stations for the haulers tonnages to get better information for recycling.   Director Troupe responded that demolition will be put under the Industrial Waste category.


Commissioner Hallan reported that the City of Pine City had a public hearing last week in response to Waste Management purchasing East Central Sanitation. Representatives from Waste Management attended the meeting as well.


Commissioner McNally asked Director Troupe if she could contact Mr. Dave Halvorson as well as Bixby about mowing the land app site.





The August Meeting is scheduled for Monday, August 14, 2017 at 9:00 a.m. at the Commission offices.





Chairman Greene asked for a motion to adjourn. Commissioner McNally moved to adjourn the meeting at 10:34 a.m., second by Commissioner Oslund, all in favor, motion carried (5-0).




Respectfully submitted,




Barbara Wilder, Recording Secretary

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