January 9, 2017 Minutes

East Central Solid Waste Commission
Commission’s Office – Mora, MN
APPROVED MINUTES
January 9, 2017

The regular meeting of the East Central Solid Waste Commission was held on January 9, 2017 at the Commission Office, Mora, MN. Director Troupe called the meeting to order at 9:00 a.m.

Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Steve Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.

Advisory member present – Executive Director Janelle Troupe.

Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Gene Kramer of Arthur Township, Gerrald Nohner of ECSWC and Barbara Wilder, Recording Secretary.

PLEDGE OF ALLEGIANCE

All present said the Pledge of Allegiance.

ORGANIZATION OF THE BOARD – ELECTION OF CHAIRMAN/VICE CHAIRMAN/TREASURER

Director Troupe called for nominations for the Chairman position.

Commissioner Peterson nominated Commissioner Greene to the Chairman position, second by Commissioner McNally, all in favor of Commissioner Greene to the Chairman position, nomination approved.

Chairman Greene called for nominations for Vice-Chairman.

Commissioner McNally nominated Commissioner Peterson for the Vice-Chairman position, second by Commissioner Oslund, all in favor of Commissioner Peterson for the Vice-Chairman, nomination approved.

Chairman Greene called for nominations for Treasurer.

Commissioner McNally nominated Commissioner Hallan to the Treasurer position, all in favor of Commissioner Hallan for the Treasurer, nomination approved.

Director Troupe called for Confirmation of Official Newspaper – Kanabec Times, the Meeting Dates – 2nd Monday of Each Month and the Official Depository of funds – First Citizens National Bank. Commissioner Oslund moved to approve The Kanabec Times as the Official Newspaper, the Meeting Dates – 2nd Monday of Each Month and the Official Depository of funds – First Citizens National Bank, second by Commissioner Peterson, all in favor, motion carried (5-0).

AGENDA APPROVAL

Commissioner McNally added 9.4: Cash at the Scalehouse.

Commissioner Oslund moved to approve the amended Agenda, second by Commissioner McNally, all in favor, motion carried (5-0).

MEETING MINUTES FOR BOARD MEETING DECEMBER 12, 2016

Commissioner Hallan moved to approve the Meeting Minutes December 12, 2016, second by Commissioner Oslund, all in favor, motion carried (5-0).

CLAIMS

Director Troupe added: TRS Industries $997.91, Jim Greski and Don’s Auto, amounts unknown at this time, and Sandy Juettner estimated $800.00.

Commissioner McNally moved to approve the Claims List, Paid Claims List, the Additional Claims List, TRS Industries $997.91, Jim Greski, Don’s Auto and Sandy Juettner, second by Commissioner Peterson, all in favor of paying the Claims List ($202,088.53), Paid Claims List ($101,418.27), the Additional Claims List ($16,778.05), and additional items, all in favor, motion carried (5-0).

Commissioner McNally requested clarification for the Mike Stassen bill.

WASTE DESIGNATION

Director Troupe reported that designation would require all MSW that is included in our Solid Waste Management Plan to continue to be delivered to the East Central Sanitary Landfill.

Information was provided on solid waste transport trailers.

PUBLIC COMMENT

None at this time.

NOVEMBER 30, 2016 FINANCIAL STATEMENT

Director Troupe reported for the month ended November 30, 2016 ECSWC realized a net income on an accrual basis of $82,831.34. On a cash flow basis for November there is a decrease in cash of $42,076.78. Year–to-date net income on an accrual basis is $1,355,196.81. On a cash flow basis year-to-date cash has increased $757,886.45. Un-obligated cash less upcoming cash outlays at the end of the month was $3,832,898.37.

Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $1,887,418.52.

The funds are invested as follows:

The money market checking account at First Citizens National Bank earns .35%, the CDs earn .73% and 1.1%. Tonnage has increased 4,900.54 tons over 2015 or 5.2%.

Commissioner Hallan moved to approve the November 2016 Financial Statement, second by Commissioner Oslund, all in favor, motion carried (5-0).

WRITE OFF BAD DEBT

Director Troupe reported that she would like a motion to write off bad debt in the amount of $6,477.57. J&D Roll-offs, LLC $6,218.57 and Ecowater Systems $259.00.

Commissioner McNally moved to write off bad debt in the amount of $6,477.57, second by Commissioner Oslund, all in favor, motion carried (5-0).

EXECUTIVE DIRECTOR REPORT

Electronics

Director Troupe reported that the price of electronics recycling is increasing from .15 to .25 per pound.

CASH AT THE SCALEHOUSE

Commissioner McNally reported that he received a complaint that a scalehouse operator couldn’t accept money from a customer because there wasn’t enough change. Director Troupe reported that this issue has been addressed and should not happen again.

Commissioner McNally requested clarification of the non-resident fee.

PUBLIC COMMENT

None at this time.

FEBRUARY MEETING DATE

The February Meeting is scheduled for Monday, February 13, 2017 at 9:00 a.m. at the Commission offices.

ADJOURNMENT

Chairman Greene asked for a motion to adjourn. Commissioner McNally moved to adjourn the meeting at 9:52 a.m., second by Commissioner Hallan, all in favor, motion carried (5-0).

Respectfully submitted, Barbara Wilder, Recording Secretary

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