East Central Solid Waste Commission
Commission’s Office – Mora, MN
UNAPPROVED MINUTES
January 13, 2020
The regular meeting of the East Central Solid Waste Commission was held on January 13, 2020 at the Commission Office, Mora, MN. Director Troupe called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County, Isanti County Commissioner Terry Turnquist, Pine County Commissioner Steve Hallan and Mille Lacs County Commissioner Phil Peterson.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Gene Kramer of Arthur Township, Gerrald Nohner of ECSWC, V.J. Polkus of Ziegler Inc, Eric Supan of Nuss Truck & Equipment, Tim Seifert of Kennedy Scales, Scott Pung of Fairbanks Scales and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
ORGANIZATION OF THE BOARD – ELECTION OF CHAIRMAN/VICE CHAIRMAN/TREASURER
Director Troupe called for nominations for the Chairman position.
Commissioner Peterson nominated Commissioner Greene to the Chairman position, second by Commissioner Hallan, all in favor of Commissioner Greene to the Chairman position, nomination approved.
Chairman Greene called for nominations for Vice-Chairman.
Commissioner Peterson nominated Commissioner McNally for the Vice-Chairman position, second by Commissioner Hallan, all in favor of Commissioner McNally for the Vice-Chairman, nomination approved.
Chairman Greene called for nominations for Treasurer.
Commissioner Turnquist nominated Commissioner Hallan to the Treasurer position, second by Commissioner Peterson, all in favor of Commissioner Hallan for the Treasurer, nomination approved.
Chairman Greene called for Confirmation of Official Newspaper – Kanabec Times. Commissioner Peterson moved to approve The Kanabec Times as the Official Newspaper, second by Commissioner Turnquist, all in favor, motion carried (4-0).
Chairman Greene called for Confirmation of Meeting Dates – 2nd Monday of Each Month. Commissioner Turnquist moved to approve Meeting Dates – 2nd Monday of Each Month, second by Commissioner Hallan, all in favor, motion carried (4-0).
Chairman Greene called for Confirmation of Official Depository of funds – First Citizens National Bank. Commissioner Hallan moved to approve the Official Depository of funds – First Citizens National Bank, second by Commissioner Peterson, all in favor, motion carried (4-0).
AGENDA APPROVAL
Additions: Director Troupe added signing of letter from the Closed session from December.
Commissioner Turnquist moved to approve the amended Agenda, second by Commissioner Peterson, all in favor, motion carried (4-0).
MEETING MINUTES FOR BOARD MEETING DECEMBER 12, 2019
Commissioner Hallan moved to approve the Meeting Minutes December 12, 2019 second by Commissioner Peterson, all in favor, motion carried (4-0).
CLAIMS
Commissioner Peterson moved to approve the Claims List, Paid Claims List and the Additional Claims List, second by Commissioner Hallan, all in favor of paying the Claims List ($256,716.09), Paid Claims List ($43,146.56), and the Additional Claims List ($184,647.87), all in favor, motion carried (4-0).
FLARE AND ODORS
Director Troupe reported that there were two odor complaints over the last few weeks. The first one was on December 22; winds were calm and it was foggy out. The second one was on December 23 at 5pm; the flare went out and Gerrald Nohner came in to re-start it.
Director Troupe explained when there is a shut-down or break-down of the flare of more than one hour, a report is sent to the MPCA Air Permitting Section. Director Troupe has completed 5 of those reports in the last two weeks. Most of these shut-downs happened in the middle of the night but fortunately the odors caused were minimal because of windy weather. There have also been several break-downs that either Gerrald or Director Troupe have been able to re-start within the hour so reporting was not required. Multiple problems are occurring; compressor re-set issues and flare automatic restart issues.
Mr. Bruce Rehwaldt, Director Troupe and Gerrald Nohner have been in contact with the manufacturer to try to figure out the problem.
PUBLIC COMMENT
None at this time.
NOVEMBER 30, 2019 FINANCIAL STATEMENT
Director Troupe reported for the month ended November 30, 2019 ECSWC realized a net income on an accrual basis of $119,759.54. On a cash flow basis for November there is a decrease in cash of $53,968.36. Un-obligated cash less upcoming cash outlays at the end of the month was $4,179,623.24.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $3,344,684.06.
The funds in November are invested as follows:
The money market checking account at First Citizens National Bank earns 2.0%, the CDs earn 2.0%. New CDs are 2.25%. The Magic Fund rate is 1.84% and Unity Bank current interest rates are 2.25%.
Tonnage for 2019 is 9,376 tons or 9% over 2018 tonnage. This is very similar to the increase in 2018 over 2017.
Commissioner Hallan moved to approve the November 2019 Financial Statement, second by Commissioner Peterson, all in favor, motion carried (4-0).
SCALE QUOTES
Director Troupe reported that she received two quotes for the Hinckley and Cambridge scales. One quote from Kennedy Scales, the other from Fairbanks. Kennedy quoted $75,880 plus tax for Hinckley and $87,475 plus tax for Cambridge. Fairbanks quoted $73,934 plus tax for Hinckley and $74,585 plus tax for Cambridge.
Tim Seifert of Kennedy Scales and Scott Pung of Fairbanks Scales each gave a presentation to promote their products.
Commissioner Hallan moved to approve Kennedy Scales to put the new scale in Hinckley for the amount of $75,880 plus tax if required, freight included, second by Commissioner Turnquist, all in favor, motion carried (4-0).
Commissioner Hallan moved to approve Fairbanks Scale to put the new scale in Cambridge for the amount of $74,585 plus tax if required and freight, second by Commissioner Peterson, all in favor, motion carried (4-0).
OFF ROAD TRUCK QUOTES
Director Troupe reported that she received three quotes for off road trucks. One from CAT/Ziegler, one from John Deere and one from Nuss for a Volvo.
V.J. Polkus from CAT/Ziegler and Eric Supan of Nuss Truck & Equipment each gave a presentation to promote their products. No representative from John Deere was present.
Commissioner Hallan moved to purchase the 2017 Volvo A45G from Nuss Truck & Equipment for the amount of $400,000, second by Commissioner Turnquist, all in favor, motion carried (4-0).
WALKING FLOOR TRAIILER QUOTE
Director Troupe reported that she received a quote for a new Wilkens walking floor trailer in the amount of $91,121.29. There are two trailers in the budget for $85,000 each.
Commissioner Turnquist moved to approve the Wilkens walking floor trailer in the amount of $91,121.29, second by Commissioner Hallan, all in favor, motion carried (4-0).
EXECUTIVE DIRECTOR REPORT
Director Troupe reported that Patnode Trucking unexpectedly had a truck down the week of December 30th. ECSWC had staff out on paid time off that week so the timing was not great.
Kanabec County Memorandum of Understanding
Director Troupe reported that Kanabec County has sent over an Agreement between the Commission and County stating that the parties agree to review the Host fee for increase every five years and that the fee is increased to $6 starting January 1, 2020. Director Troupe asked for approval to sign the document.
Commissioner Hallan moved the approval of signing the document, second by Commissioner Peterson, all in favor, motion carried (4-0).
CPR/First Aid/AED Training
Director Troupe reported that all of the full-time employees have been signed up for CPR Training – this is bi-annual training that we take but because of the added number of employees, the cost is much more. We are planning to complete training on-line during the work hours as not to have overtime costs.
Cambridge Building
Director Troupe reported that they are setting the poles for the new building in Cambridge this week.
Recycling in Isanti & Chisago
Director Troupe reported that Waste Management shut down their recycling in Cambridge so Isanti County and Chisago County will need to find another way to recycle.
Approval to sign the letter from the December Closed Session
Director Troupe requested approval to sign the letter from attorney in response to December Closed Session.
Commissioner Hallan moved to approve the signing of the letter, second by Commissioner Peterson, all in favor, motion carried (4-0).
PUBLIC COMMENT
None at this time.
FEBRUARY MEETING DATE
The February Meeting is scheduled for Monday, February 10, 2020 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Turnquist moved to adjourn the meeting at 10:33 a.m., second by Commissioner Peterson, all in favor, motion carried (4-0).
Respectfully submitted,
Barbara Wilder, Recording Secretary