East Central Solid Waste Commission
Commission’s Office, Mora MN
February 14, 2022
The regular meeting of the East Central Solid Waste Commission was held on February 14, 2022 at East Central Solid Waste Commission Main Office, Mora, MN. Chairman Greene called the meeting to order at 9:00am.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Isanti County Commissioner Dave Oslund, Kanabec County Commissioner Dennis McNally, Mille Lacs County Commissioner Phil Peterson, and Pine County Commissioner Steve Hallan via telephone.
Advisory Member Present – Executive Director Janelle Troupe.
Others also present at the meeting included: V.J. Polkus, Ziegler Inc, Dave Dennison, BOMAG, Tom Major, RMS, Cami VanAbel, Foth, Tracy Emerson and Gerrald Nohner from ECSWC.
Chairman Greene called the meeting to order at 9 AM.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance
Commissioner Oslund moved to approved the Agenda, second by Commissioner Peterson. All in favor, motion carried (5-0)
MEETING MINUTES FOR BOARD MEETING January 10, 2022
Commissioner Peterson moved to approve the Meeting Minutes January 10, 2022 second by Commissioner Oslund, all in favor, motion carried (5-0)
Commissioner McNally questioned the Host Fee for Arthur Township being the same as usual and Kanabec County being lower than usual. Director Troupe looked at the calculations and said they were correct.
Commissioner McNally moved to approve the Claims List, Paid Claims List, the Additional Claims List, second by Commissioner Olsund all in favor of paying the Claims List 51 items ($134,287.48), the Paid Claims List 5 items ($11,888.47), Additional Claims 17 items ($45,214.47), Payroll 14 items ($114,129.50), the hauler rebate ($118,189.62), all in favor, motion carried (5-0)
Purchase decision was tabled last meeting. There were a few questions that need to be answered mainly concerning warranty. We now have our existing machine operating so we don’t need this machine in the next few months, but we do need it this year.
One question was about Fire Suppression in the BOMAG, Director Troupe spoke with insurance, and no credits are given if we have it.
BOMAG warranty will cost $244,000 for the 5-year, 10,000 hour bumper to bumper and service warranty.
Commissioner Peterson asked Gerrald what he thought, Gerrald said he would buy the BOMAG.
Commissioner Hallan stated he would do what he would do in his county and leave the research up to the people needing the equipment.
Commissioner Peterson moved to approve the purchase of the BOMAG with the service contract and warranty, second by Commissioner McNally, most in favor, motion carried (4-1)
DECEMBER 2021 FINANCIAL STATEMENT
Director Troupe reported for the month ended December 31, 2021 ECSWC realized a net income on an accrual basis of $124,132. On a cash flow basis, for the month of December, there is an increase in cash of $289,125. Un-obligated cash less upcoming cash outlays at the end of the month was $4,540,780.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $5,518,887. For 2021 our landfill gas income was $12,250 for the year. Our investment earning on our financial assurance account show a negative income of $39,570 which is why I am reluctant to put anything more than required in that account. It is an unrealized loss that we will realize only if we withdraw the funds. In expenses, fuel costs were significantly underestimated by $80,000. We still show an income before audit adjustments of $1.6 million.
Commissioner Oslund moved to approve the December 2021 Financial Statement, second by Commissioner Peterson all in favor, motion carried (5-0)
EXECUTIVE DIRECTOR’S REPORT
2020 State Audit
The Audit Exit Interview was completed with Chairman Greene, Commissioner Peterson and Director Troupe at 8AM on February 14, 2022.
The audit went well, it did show a decrease in cash but much of that is attributed to payment to joint venture counties because of gain in 2019.
Assistant Director Position
Tammie, the Financial Officer is retiring on March 31, 2022, Director Troupe will be taking over most of the Financial duties, Tracy, the Clerk Typist will be the Accounting Officer.
Due to this, I am suggesting the Assistant Director Position be posted to find the best possible candidate.
Director Troupe has received the approval for posting an ad for the Assistant Director Position.
MARCH MEETING DATE
The February Meeting is scheduled for Monday March 14, 2022 at 9:00 am at the ECSWC Main Office.
Commissioner McNally requested a future item of a heated building to keep equipment in.
Chairman Greene asked for a motion to adjourn. Commissioner Peterson moved to adjourn the meeting at 10:53, second by Commissioner Oslund, all in favor, motion carried (5-0)